[Hiring] Tribal Affairs Contracts Portfolio Manager @State of Washington

Role Description

The Office of Tribal Affairs (OTA) is seeking a Tribal Affairs Contracts Portfolio Manager to lead HCA's portfolio of government-to-government contracts with Tribes, including the Tribal Nation Agreement, Primary Care Case Management, and Medicaid Administrative Claiming. Valued at more than $40 million, this portfolio supports health services for Tribal communities across Washington. You will provide strategic oversight of OTA's contracts and procurements, working with HCA's Medicaid, behavioral health, policy, finance, legal, and contracts teams to ensure funds are well managed and every agreement honors the government-to-government standards required by state and federal law.

Key Responsibilities

• Plan, lead, and manage OTA's enterprise contracting portfolio, ensuring every contract and procurement has an agreed scope, procurement method, and timeline.
• Lead a multidisciplinary team on Indian Nation contracts, working closely with Office of Contracts and Procurement (OCP) professionals and project managers.
• Lead large-scale procurements on behalf of OTA and make decisions on contracting and procurement strategies.
• Monitor, manage, and improve the Tribal Nation Agreement, coordinating multi-divisional workgroups and meetings with clear agendas, outcomes, and tracked deliverables.
• Develop a method to track and monitor the portfolio using Power BI and other data systems and represent OTA at the HCA Data Utilization Committee and other governance forums.
• Partner with the Division of Audit, Integrity, and Oversight and the Finance Division to ensure contracts meet expenditure and invoicing requirements and approve invoices and distribute funds.
• Escalate issues and risks with well-researched recommendations, coordinating legal review through OCP before bringing matters to leadership.
• Manage OTA's contracting policies and procedures and provide expert technical assistance and regular communication to Tribal Nations and other contractors, including through Dear Tribal Leader Letters.
• Analyze legislation affecting contracts and procurement and advise the Tribal Affairs Deputy Assistant Director on potential impacts.

Qualifications

• Demonstrated ability to manage and anticipate Government-to-Government protocols in daily work.
• Demonstrated understanding of Government-to-Government protocols obtained through lived and/or professional experience.
• Demonstrated knowledge of Federal Indian Law, including the Indian Self-Determination and Education Assistance Act of 1975 and the Tribal Self-Governance Act of 1994.
• Demonstrated knowledge of Tribal Health Jurisdiction.
• Demonstrated knowledge of Washington's Tribal legal frameworks, including the Centennial Accord, Millennium Agreement, and RCW 43.376.
• Demonstrated knowledge of and ability to manage large volumes of contracts or grants within a governmental or similar setting.
• Expert-level verbal and written communication skills in various business areas and functions, including, but not limited to, personnel, legal proceedings, meeting logistics, and procedures and processes at the agency and divisional levels.
• In-depth process and procedural knowledge of state government budget, travel and expense requests, contracts and purchasing, and information technology and facility service requests.
• Working knowledge of programs funded by Medicaid or the Substance Abuse and Mental Health Services Administration.
• Knowledge of state government at all levels, including legislators and the Governor's Office.

Requirements

• Equity lens - All HCA employees are required to consider equity in their decisions, processes, and day-to-day work, including how their work may affect the people and communities we serve.
• The ability to take action to learn and grow - You take action to learn and grow by seeking new perspectives, learning from experiences, and using what you’ve learned to continuously improve how you work and serve others.
• The ability to take action to meet the needs of others - You take action to meet the needs of others by listening, understanding different perspectives, and responding with care, respect, and solutions that support the people of the communities we serve.

Preferred Qualifications

• A bachelor's degree in public administration, business administration, business law, commerce, economics, mathematics, statistics, or a closely allied field.
• Demonstrated professional experience working with Tribal entities and managing large volumes of contracts or grants within a governmental or similar setting.
• Demonstrated experience managing projects.
• Demonstrated ability to problem-solve, prioritize workloads, meet deadlines, and provide independent strategic direction and decision-making.
• Ability to clearly communicate complex information, verbally and in writing, to a non-technical audience.
• A law degree from an accredited college or university approved by the Washington State Bar Association.
• Experience with process improvement and Lean Six Sigma.

Application Directions

To be considered, you must complete the online application in full and submit all required materials. Incomplete applications or applications missing required materials will not be considered. When completing your application, please include the following required materials:

• Cover letter: describing your qualifications for this specific position.
• Resume: that details your applicable experience and education.
• Three (3) professional references: References must be entered directly into the designated references section of your application. We require 3 professional references including at least one current or recent supervisor.

Work Location and Schedule

This is a full-time 40-hour-per-week remote position. Our standard business hours are Monday through Friday, 8 a.m. to 5 p.m., with alternative work schedules considered based on business needs and supervisor approval. In this role you will regularly collaborate with colleagues, agency leaders, state and federal partners, and other external partners or customers. Occasional travel may be required for meetings, training, or other business needs. All employees are required to report to our Olympia office on their first and final day of employment.