[Hiring] Travel & Expense Assistant @Guidepoint

Role Description

The Travel & Expense Assistant will support India-based travel and expense operations, while providing additional assistance to global entities as needed. The role will focus on expense processing, corporate card reconciliations, travel arrangements, and ensuring compliance with company policies. The position is remote, with working hours from 4:30 PM to 1:00 AM IST.

• Review and categorise corporate card transactions, ensuring accurate account, department, and entity coding.
• Validate expense reports for accuracy, completeness, receipts, and compliance with company policies.
• Approve expense reports within delegated authority or route them to the appropriate approvers.
• Audit expense reports and credit card receipts, following up on missing or unusual transactions.
• Book and coordinate travel in India, as well as assisting with travel for other entities as needed.
• Assist employees with expense submissions, supporting documentation, and reimbursement queries.
• Research travel options, coordinating itineraries, and booking business trips.
• Support travel bookings and itinerary changes through the company's designated booking process.
• Track outstanding transactions, missing receipts, and incomplete expense reports.
• Maintain accurate records and support reconciliations, reporting, and audit requests.
• Assist with process documentation and identify opportunities to improve Travel & Expense workflows.

Qualifications

• 1–3 years of relevant experience in Travel & Expense, Finance Operations, or a similar role.
• Understanding of expense management, corporate card reconciliations, and financial processes.
• Experience with Emburse Professional and AmTrav is preferred.
• Strong attention to detail and organisational skills.
• Good communication skills and the ability to support employees and stakeholders across different regions.
• Ability to work with regular overlap with US business hours.

Benefits

• Competitive compensation
• Employee medical coverage
• Central office location
• Entrepreneurial environment, autonomy, and fast decisions
• Casual work environment