[Hiring] Tender & Proposal Specialist @Sybilla Technologies

Role Description

As a Tender & Proposal Specialist (mid-level), you will be responsible for coordinating and preparing proposals and offers for public-sector and commercial opportunities, with a particular focus on ESA, EDF and other EU and institutional tenders.

• Manage the bid process from opportunity analysis through internal coordination, preparation, governance and submission.
• Bring together inputs from technical, financial, sales and administrative teams to create clear, complete and competitive proposal documentation.
• Work closely with Business Development Managers and internal stakeholders to shape opportunities and develop winning offering strategies.
• Contribute to the continuous improvement of Sybilla’s proposal processes, templates, reusable content and bid knowledge base.
• Maintain strong ownership, attention to detail, and the ability to keep multiple deadlines and stakeholders aligned while ensuring high quality standards.

Qualifications

• 3-5 years of experience writing offers and winning ESA, EDF or EU tenders and projects.
• Strong project and stakeholder management skills, with confidence working across cross-functional teams.
• A proactive, delivery-focused mindset and excellent attention to detail.
• Exceptional written communication skills, with the ability to translate complex technical or operational inputs into clear and concise proposal content.
• The ability to operate calmly under pressure while managing multiple priorities and deadlines.
• Fluent English, both written and spoken.

Requirements

• Advanced professional certifications and a relevant education (nice to have).
• Experience working in fast-paced environments (nice to have).
• Interest in the space industry (nice to have).
• Previous experience working with complex technical proposals or within a highly specialized technology environment (nice to have).

Benefits

• Remote-first work model (the company’s HQ is in Bydgoszcz, Poland).
• Compensation:
  • Poland: 10,000–14,000 PLN gross/month (employment contract) or 74–106 PLN net/hour (B2B).
  • EU / other locations: EUR 2,800-3,920 gross/month (employment contract) or EUR 21-30 net/h (B2B).
• Flexible working hours.
• Medical and sports package (Poland only).
• Group insurance (where applicable).
• Professional development opportunities, including conferences, training and other learning opportunities.
• A dedicated mentor and structured onboarding, where applicable.
• A high level of ownership and autonomy in your area of responsibility.
• The opportunity to work in a highly specialized space-tech environment alongside astrophysicists, engineers, analysts, software developers and other experts.
• The opportunity to work on technologies and projects with real-world impact across the space, defense and deep-tech ecosystem.