[Hiring] Temporary Administrative Assistant @Concentric Advisors

Role Description

We are currently seeking to hire a remote temporary Administrative Assistant to join our Corporate team! This is a full-time, 3-month contract position.

We are preparing for a new ERP implementation and need a detail-oriented administrative professional to clean up and consolidate our vendor records. This role will:

• Reduce more than 1,700 vendor folders down to an accurate master vendor list.
• Bring operations vendor documentation up to date.
• Identify compliance gaps so that our data is ready for migration.

Responsibilities

• Master Vendor List
  • Review more than 1,700 vendor folders in Google Drive and reconcile them against the approximately 550 vendors considered active in Intacct.
  • Archive inactive, duplicate, or obsolete vendor folders.
  • Use Monday.com to further identify which operations vendors are currently in use.
  • Compile and enter vendor data into a standardized master list (contact details, tax IDs, payment information, terms, etc.).
• Documentation & Outreach
  • Audit files for each operations vendor (approximately 150–200) to confirm all seven required documents are on file.
  • Identify and resolve missing, expired, or inconsistent documentation and information.
  • Contact vendors directly to request and obtain missing or outdated information.
  • Follow up with internal staff to fill gaps in vendor history or status.
  • Clearly document outstanding requirements for each vendor and track items through to resolution.
  • Provide regular status updates on progress, open issues, and data quality.

Qualifications

• Experience in data entry, accounts payable, procurement, or general administration.
• Strong attention to detail and accuracy with high-volume records.
• Proficiency with Excel, Google Suite / Google Drive, and Mac operating systems.
• Ability to work independently and stay organized across multiple systems.
• Clear, professional written and verbal communication skills.
• Persistence and tact in following up with colleagues and vendors.

Requirements

• Seattle, Washington Pay Range: $25 — $25 USD.

Benefits

• Concentric and SPS Global acknowledge the systemic barriers in the security industry and recognize that removing those barriers will require a collaborative and conscious effort.
• Commitment to programs and initiatives that promote diversity, equity, and inclusion.
• Creating a diverse environment and proud to be an equal opportunity employer.
• Encouragement for people from all backgrounds to apply.