[Hiring] Systems Analyst @State of Maine

Role Description

The Department of Administrative and Financial Services (DAFS) Office of State Procurement Services, IT Procurement provides procurement support to agencies requesting technology services. IT Procurement reviews various procurement documents in delivering this support. IT Procurement is seeking a highly talented individual who will work to strengthen our vendor and customer relationships.

This exciting and engaging work provides advanced technical services involving the analysis, design, development, and implementation of complex application systems. Responsibilities include:

• Researching and analyzing business needs
• Formulating and defining system scope and objectives
• Determining interfaces to connect and integrate systems capable of fully meeting business needs and objectives

To complete this exciting work, you must be competent at the highest level in all phases of the procurement process, applications systems analysis and design activities. The selected candidate will act as a liaison between our customers, vendors, and OIT to ensure business needs are met. You will evaluate and determine OIT policy adherence and may participate in new projects. An understanding of system design plans and detailed specifications to facilitate implementation of application systems will be expected. Interpersonal, communications, and teambuilding skills are critical in this role.

What you will do:

• Perform analysis and documentation of various procurement documents, including:
  • Request for Proposals (RFP)
  • Request for Quotes (RFQ)
  • Requests for Information (RFI)
  • Contracts
  • Contract amendments
  • Vendor Terms and Conditions
  • Vendor privacy policy
  • Data Use Agreements (DUA)
  • Memorandums of Understanding (MOU)
• Evaluate technical solutions to business issues and work with Application Development teams to assist them with procuring these solutions
• Participate on an RFP writing team or an RFP evaluation team
• Coordinate an RFP
• Participate on an Appeal Board as part of an Appeal Hearing
• Provide witness testimony in an Appeal Hearing
• Leverage your experience from all phases of the SDLC, including:
  • Requirements Definition and Documentation
  • Systems Analysis and Design
  • Change Management Documentation
  • System Integration and User Acceptance Testing
  • Deployment Certification

Qualifications

• Knowledge of all phases of the software development life cycle as well as the project development cycle
• Strong oral and written communication skills including the ability to write clearly and effectively
• Demonstrated experience in gathering business and technical requirements
• Knowledge of the procurement process
• Experience in analysis and design of systems using a variety of programming languages
• Practical experience with test planning, execution, and acceptance criteria
• Ability to work closely with all functional areas of an IT and Procurement organization
• Experience negotiating with vendors
• Attention to detail is a critical skill desired in this role
• Experience in managing and coordinating small projects that involve multiple stakeholders
• Experience with tracking and reviewing deliverables, waivers, and audit reports
• Knowledge of administration and contract management for a wide variety of services
• Knowledge of contract and RFP development and practices
• Ability to analyze issues, reach logical conclusions, and make sound decisions
• Experience in developing and implementing policies and procedures

Requirements

• A four (4) year combination of higher level programming and/or systems analysis and design experience. A Masters Degree from an accredited educational institution in Computer Science may be substituted for two (2) years of programming experience.
• Preference will be given to those with an eight-year combination of education, technology training, and/or progressively responsible experience in procurement with contracts and RFPs which may be substituted for four (4) years of programming experience.

Benefits

• Work-Life Balance: 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually
• Health Insurance Coverage: The State of Maine pays 85%-100% of employee-only premiums
• Health Insurance Premium Credit: Participation decreases employee-only premiums by 5%
• Dental Insurance: The State of Maine pays 100% of employee-only dental premiums
• Retirement Plan: The State of Maine contributes 14.06% of pay to the Maine Public Employees Retirement System (MainePERS)
• Gym Membership Reimbursement: Up to $40 per month to offset exercise expenses
• Health and Dependent Care Flexible Spending Accounts: Set aside money pre-tax for out-of-pocket health care and daycare expenses
• Public Service Student Loan Forgiveness: The State of Maine is a qualified employer for this federal program
• Living Resources Program: Employee assistance program for navigating work and life situations
• Parental Leave: 42 consecutive calendar days of fully paid parental leave
• Voluntary Deferred Compensation: Save additional pre-tax funds for retirement in a MaineSaves 457(b) account