[Hiring] Procurement Associate @Access Destination Services

Role Description

The Procurement Associate oversees and maintains vendor accounts information to ensure they meet the minimum requirements and align with Access’ operation needs.

What You'll Be Doing

• Vendor Onboarding & Compliance Management
  • Own the new vendor vetting workflow process from beginning to end, including accurate Salesforce data entry.
  • Ensure all vendor documentation is current, complete, and compliant with company standards.
  • Update and maintain vendor files in Salesforce to ensure ongoing compliance and data integrity.
• Cross-Functional Support & Coordination
  • Support cross-functional teams with vendor vetting and procurement processes, including vendor communication and document collection.
  • Work closely with territories to gather required documentation and pertinent information for new vendors.
  • Serve as a primary point of contact for territories and vendors regarding vetting and compliance processes.
• Contracting & Process Support
  • Assist the Procurement Team with vendor contracting activities.
  • Contribute to the efficiency and effectiveness of procurement workflows and onboarding processes.

Qualifications

• Foundational understanding of event planning, hospitality, or related fields through coursework, internship, or entry-level experience.
• Strong organizational skills and time management skills.
• Proficiency in Microsoft Office tools.
• A proactive, solution-oriented mindset with the ability to learn quickly and adapt to changing priorities.
• Excellent communication and customer service skills with a collaborative spirit.
• Flexibility to thrive in a dynamic, fast-paced environment while maintaining accuracy and professionalism.

Requirements

• Vendor accounts across all territories are consistently compliant, fully vetted, and aligned with company standards.
• New vendor onboarding is completed efficiently, with accurate and complete Salesforce data entry from start to finish.
• Vendor documentation is current, organized, and audit-ready at all times.
• Territories are well-trained on procurement SOPs and confidently follow established processes.
• Strong collaboration with cross-functional teams ensures smooth vendor vetting and onboarding experiences.
• Clear, responsive communication is maintained with both vendors and internal stakeholders.
• Vendor files in Salesforce are proactively updated and maintained to prevent compliance gaps.
• Potential issues or delays in the vetting process are identified early and resolved quickly.
• Support for contracting processes is timely, accurate, and contributes to overall procurement efficiency.
• Procurement processes are continuously improved to enhance scalability, consistency, and operational effectiveness.

Benefits

• Certified as a Great Place to Work – 3 years in a row and counting!
• 50+ years in the industry!
• Women-owned and women-led.
• Fun, creative, and supportive culture.
• Focus on recognition and employee value – including annual and quarterly awards.
• Paid day off to serve your local community.
• Annual all-company retreat to connect, learn, and have fun together.
• Annual qualifier-based incentive trip for top performers (certain departments eligible).
• Regional team outings.
• Monthly companywide meetings to connect, learn, and celebrate wins.
• Highly competitive total compensation, including strong base salary and quarterly bonuses.
• Very strong performance-based quarterly commission plans.
• 401k with company match (eligible after 1 year – up to 4% of salary matched, vested immediately).
• Monthly cell phone stipend.
• Work from home opportunities and flexibility (including full home office setup).
• Flexible schedule opportunities.
• Generous PTO.
• Sick days.
• 9 full holidays.
• 5 half days off prior to holidays to unplug early.
• 2 floating holidays off to be used on holidays of your choice.
• ½ day Fridays in July & August (based on achievement of goals).
• Extensive menu of health plans to choose from.
• Paid parental leave.
• Pet insurance program.
• Employee Assistance Plan (EAP).
• Mentorship program.
• “Masterclasses” in industry/department-specific topics.
• State-of-the-art technology platforms and tools – including training.
• Annual and monthly meeting content that focuses on professional development.