[Hiring] Subcontracts Administrator @Aston Carter

Role Description

The Subcontracts Administrator manages basic subcontract agreements throughout their lifecycle, supporting activities from capture and proposal through contract award and execution. This role prepares and administers solicitations, ensures compliance with federal regulations and internal policies, and monitors subcontractor performance against schedule, cost, and technical objectives. The position requires strong analytical, communication, and collaboration skills, as well as the ability to work effectively in a dynamic, remote environment.

• Manage basic subcontract agreements during execution, from initial award through completion.
• Support capture and proposal activities by contributing to subcontract strategy, inputs, and documentation through contract award and subcontract execution.
• Prepare complete solicitation documents, including statements of work, terms and conditions, flow-down terms and conditions, and bid or performance evaluation factors for Requests for Proposal.
• Incorporate appropriate evaluation criteria and measures into Requests for Proposal to ensure effective subcontractor selection.
• Ensure receipt, accuracy, and timeliness of subcontractor-submitted documents related to subcontract deliverables.
• Monitor subcontractor performance to ensure adherence to schedule, cost constraints, and technical objectives.
• Apply working knowledge of government purchasing system requirements and Federal Acquisition Regulation (FAR) and other applicable government regulations to all subcontracting activities.
• Prepare detailed price analyses, negotiation memoranda, written reports, letters, and other documentation for internal and external distribution.
• Maintain CPSR-compliant subcontract files and documentation in accordance with purchasing system requirements.
• Review audit files to verify compliance with purchasing system standards, industrial and government contract requirements, and internal procurement policies and procedures.
• Attend program and cross-functional meetings to address subcontract-related questions, issues, and concerns.
• Coordinate subcontracting activities with internal stakeholders and external partners to ensure alignment and timely execution.
• Perform additional duties and responsibilities related to business management and subcontract administration as assigned, while maintaining a positive and solution-oriented approach.

Qualifications

• Proven experience in subcontract administration, including managing basic subcontract agreements.
• Working knowledge of CPSR compliance requirements and the ability to maintain multiple agreement types, including FAR Part 12 and FAR Part 15.
• Strong knowledge of Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations Supplement (DFARS), public law, and commercial contract management principles.
• Demonstrated understanding of government purchasing system requirements and related regulations.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience using Costpoint or similar enterprise resource planning or financial systems.
• Excellent verbal communication, presentation, and interpersonal skills.
• Strong analytical abilities and high attention to detail.
• Ability to work independently with minimal supervision while also contributing effectively in a team environment.
• Ability to work collaboratively across procurement and other business functions, both in person and remotely.
• Flexibility and adaptability to rapidly changing priorities and requirements.
• Ability to manage multiple tasks simultaneously in an evolving and dynamic environment.
• Positive, professional approach to business management and problem solving.

Requirements

• Experience preparing solicitation documents, including statements of work, terms and conditions, and evaluation factors for Requests for Proposal.
• Background in preparing price analyses, negotiation memoranda, and formal written reports for internal and external stakeholders.
• Experience maintaining CPSR-compliant subcontract files and supporting audits or reviews of purchasing systems.
• Prior involvement in cross-functional program meetings and coordination with internal and external stakeholders.
• Comfort working in both remote and on-site settings as needed for training or collaboration.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Company Description

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.