[Hiring] Sponsorship Coordinator @Python Software Foundation

Role Description

The Python Software Foundation (PSF) currently has an opening for a full-time, fully remote (US-based) role focused on the systems and processes that allow our sponsorship program to succeed and keeping them humming. The role involves managing regular professional communication with our sponsors, prospects, and other relationships.

Charitable corporate sponsorships are the core source of the PSF’s revenue, and ensuring smooth tracking, prospecting, and relationship management for sponsorships is crucial to the organization as a whole. In this role, you will work closely with the Deputy Executive Director, who has been executing this work to date. You will also collaborate closely with the Programs Director and Community Events Coordinator who together run PyCon US, as much of the PSF’s sponsorship work relates to PyCon US.

This role is a great opportunity for someone self-directed and process- and detail-oriented who thrives on being organized and enjoys managing and designing systems. You should also be comfortable with frequent professional email communication with sponsors and other stakeholders.

You will join a small-but-mighty, talented and friendly team in a mission-oriented environment, with ample opportunities to learn, take ownership, and follow your own initiative in a supportive environment. This is a great opportunity to build on or develop nonprofit fundraising and operational experience and to work in the vibrant open source technology sector.

Responsibilities

• Sponsorship admin (~60%):
  • Tracking sponsorship renewals, status, deadlines, and benefits
  • Managing sponsorship agreement process & maintaining agreement files
  • Fulfilling sponsor benefits
  • Sponsor “customer support”
  • Managing and improving sponsorship-related processes, systems, and documentation
• Sponsorship prospecting/outreach/relationship management (~15%):
  • Researching prospective sponsors
  • Contacting prospects & existing sponsors re. renewal
  • Collecting & integrating sponsor feedback
  • Sponsor relationship stewardship
• Sponsorship program materials (~5%):
  • Updating prospectus
  • Creating guides and reference materials for sponsors
  • Maintaining sponsor-facing resources on the python.org and us.pycon.org websites
• Individual donor support (~10%):
  • Regular outreach to significant/recurring individual donors
  • Supporting year-end fundraiser & other drives
• Grant support (~5%):
  • Occasional support on research related to grant opportunities and grant proposals
• Miscellaneous PyCon US support (~5%)

Qualifications

• Bachelor’s degree or equivalent
• Professional verbal and written English skills
• US-based & authorized to work in the US
• 4+ years professional experience total
• 3+ years experience in a role with significant responsibilities related to organization of tasks, information/data, or people
• 1+ years experience in a role requiring frequent and professional communication with a significant number of stakeholders
• 1+ years successful experience working fully remote
• Fundraising experience not required (but a plus)
• Nonprofit experience not required (but a plus)
• Open source/Python/tech experience not required (but a plus)

Requirements

• Excellent attention to process/recordkeeping detail
• Excellent information & process organization skills
• Strong ability to improve and design systems
• Strong communication skills, particularly “customer service” type skills
• Strong internal motivation/independent worker
• Flexibility and eagerness to jump in and support a scrappy team

Benefits

• Compensation: $70K–$85K annually
• Generous healthcare plan
• 401(k) plan
• PTO, summer half-day Fridays, and holidays
• Preferred travel: One domestic trip per year to PyCon US