[Hiring] Senior Proposal & Pursuit Manager @ProSource Technologies

Role Description

We are seeking an experienced Senior Proposal & Pursuit Manager to take primary ownership of ProSource’s proposal and qualifications function and help elevate how we pursue and win work. This is a highly visible, hands-on role for an accomplished proposal professional who can independently manage everything from straightforward letter proposals and qualifications packages to complex RFP/RFQ responses and Statements of Qualifications.

The successful candidate will combine strong proposal-management discipline with exceptional writing, editing, organization, judgment, and document-production skills. This person must be equally comfortable leading the proposal process, managing input from executives and technical subject matter experts, developing persuasive content, and personally producing a polished final submission.

This is not simply a document-coordination position. We are looking for someone capable of taking ownership of the function, improving our systems and standards, and helping ProSource consistently present its experience, capabilities, and value at a high professional level.

Position Responsibilities

• Lead proposal development from initial opportunity through final submission, including:
• Review RFPs, RFQs, SOQs, requests for information, and other solicitations to identify requirements, evaluation criteria, compliance obligations, and submission deadlines.
• Develop proposal strategies, schedules, compliance matrices, outlines, assignments, and production plans.
• Lead proposal kickoff meetings and coordinate input from executive leadership, project managers, technical staff, and other subject matter experts.
• Establish and manage internal deadlines and hold contributors accountable for providing complete and timely information.
• Identify gaps, inconsistencies, or weaknesses in SME input and proactively obtain the information necessary to strengthen the final response.
• Develop proposal themes, differentiators, and messaging that clearly communicate ProSource’s qualifications, experience, technical approach, and value to the client.
• Write, edit, and develop compelling proposal narratives rather than relying solely on content supplied by technical contributors.
• Prepare simple letter proposals, complex technical proposals, Statements of Qualifications, qualifications packages, letters of interest, and other pursuit materials.
• Translate highly technical, incomplete, or fragmented information into clear, concise, persuasive, and client-focused content.
• Structure responses around solicitation requirements and evaluation criteria to maximize responsiveness and readability.
• Perform detailed quality-control reviews for accuracy, responsiveness, grammar, consistency, formatting, and presentation.
• Produce professional final documents using Microsoft Office and Adobe applications.
• Independently develop clean, professional proposal graphics, organizational charts, process diagrams, project sheets, resumes, and other visual elements.
• Maintain and continuously improve employee resumes, project descriptions, project sheets, experience matrices, boilerplate content, proposal templates, and other reusable pursuit materials.
• Maintain an organized and current proposal-content library that allows information to be efficiently located, updated, and reused.
• Manage electronic submissions and, when necessary, hard-copy production requirements.
• Track proposal activity, deadlines, submissions, outcomes, and lessons learned.
• Support post-submission reviews and continuously improve ProSource’s proposal processes, tools, templates, and standards.
• Assist leadership in evaluating pursuit requirements, level of effort, and proposal strategy as appropriate.
• Manage multiple concurrent pursuits and independently prioritize workload based on deadlines, strategic importance, and business needs.

Qualifications

• Seven or more years of progressively responsible experience in proposal development, proposal management, pursuit management, or A/E/C marketing.
• Experience within engineering, architecture, construction, environmental, transportation, aviation, energy, utilities, infrastructure, real estate, or another technical consulting environment strongly preferred.
• Demonstrated experience managing RFP, RFQ, and SOQ responses from initial solicitation review through final submission.
• Exceptional business writing, editing, proofreading, and verbal communication skills.
• Demonstrated ability to transform technical information and SME input into clear, persuasive, client-facing content.
• Strong understanding of proposal responsiveness, evaluation criteria, differentiators, and persuasive proposal strategy.
• Advanced proficiency with Microsoft Word and PowerPoint.
• Strong proficiency with Adobe InDesign and working knowledge of related Adobe Creative Suite applications.
• Ability to independently create professional proposal graphics, organizational charts, process diagrams, project sheets, and other visual elements. Advanced graphic-design capabilities are beneficial but are not required.
• Experience developing and maintaining employee resume libraries, project sheets, proposal content libraries, and reusable qualifications materials.
• Exceptional attention to detail and commitment to producing accurate, polished work.
• Strong project-management and organizational skills.
• Demonstrated ability to manage multiple competing deadlines and concurrent pursuits without losing quality or responsiveness.
• Sound professional judgment and the confidence to identify deficiencies, challenge incomplete information, and drive contributors toward a stronger final product.
• Ability to work independently while maintaining strong communication and collaboration with leadership and technical teams.
• Reliability, flexibility, professionalism, and a positive, team-oriented approach.
• APMP, SMPS/CPSM, or similar professional credentials are beneficial but are not required.

What Success Looks Like

• Ownership of the proposal process and anticipation of deadlines.
• Understanding of solicitation requirements and ability to recognize incomplete answers.
• Comfort in working directly with executives, project managers, and technical professionals.
• Continuous improvement of systems behind the work.
• Ensuring consistent, high-quality proposal standards and templates.
• Maintaining current and professional employee resumes and project qualifications materials.
• Organizing a usable proposal-content library.
• Improving proposal planning and internal accountability.
• Enhancing messaging clarity and persuasiveness.
• Delivering responsive proposals on time without chaos.

Location

• This position may be performed remotely from anywhere within the United States.
• Candidates must be authorized to work in the United States and must be able to work effectively with colleagues operating primarily during U.S. business hours.
• Occasional travel may be required for company meetings, client-related activities, or other business needs.

Compensation

• Expected base salary: $105,000–$130,000 annually, depending upon experience, qualifications, and demonstrated capabilities.
• ProSource also offers a competitive employee benefits package and eligibility for applicable company incentive programs.

Why ProSource

This position offers the opportunity to take meaningful ownership of an important business function rather than becoming one member of a large proposal-production department. The Senior Proposal & Pursuit Manager will work directly with executive leadership and technical professionals across multiple infrastructure markets and will have substantial influence over how ProSource presents its qualifications, competes for new work, and continues to improve its business-development processes.

The person who succeeds in this role will have both the responsibility and the opportunity to elevate the proposal function—improving our systems, strengthening our content, raising the quality of our submissions, and helping position ProSource for continued growth. We are looking for someone who wants that responsibility—and has the experience, judgment, reliability, positive attitude, and attention to detail to excel in it.