[Hiring] Senior Manager, Administration @ASPCA

Role Description

The Senior Manager, Administration helps to ensure effective performance and cohesive operations, through the management of administrative responsibilities for Senior Vice Presidents in the Program Division of the ASPCA.

Are you a highly-organized, proactive, and driven individual – attentive to detail while keeping the big picture top of mind as you support projects, manage systems, and continually elevate your team’s work? Do you thrive in a fast-paced environment, accomplishing your tasks with urgency and efficiency while being empathetic toward the perspectives of others? Do you want to serve as administrative anchor and support a myriad of teams addressing animals’ needs throughout the nation? If so, we encourage you to apply and join our team!

Qualifications

• Strong organizational skills with the ability to manage competing priorities, work within set deadlines, and adapt to changing circumstances.
• Exercise sound judgment, diplomacy, sensitivity, and respect for confidentiality when managing SVPs calendars, travel, budget, data and communications.
• Ability to see the big picture and connect the dots, with the ability to work independently in a remote setting.
• Ability to spot opportunities for bringing order, consistency, and predictability through simple processes to support communications and teamwork.
• Ability to seek and build positive and productive relationships that allow coordination of activities and communications.
• Skilled in planning, organizing, and facilitating meetings.
• Strong verbal and written communication skills, including grammar, editing and proofreading, and working with multiple individuals with a range of communication styles.
• Proficiency in Microsoft Office, including Outlook and Teams.
• Ability to learn new software quickly.
• Ability to exemplify ASPCA’s core values and behavioral competencies.
• Familiarity with Workday, Airtable, Box and Canva, preferred.

Requirements

• High School, GED or equivalent work experience required.
• 4 years of experience providing administrative support with at least 1 year of experience providing administrative support at the executive level, including managing calendars for others and providing logistic support for ongoing work and priorities required.
• 1 year of experience booking travel arrangements for others (e.g., booking flights, hotels, etc.) required.
• 1 year of experience making meeting arrangements (virtual and on-site) for others, required.
• 2 years of experience taking meeting notes and outlining and helping lead next steps required.
• 1 year of experience supporting budget preparation and review required.
• 1 year of experience completing expense reports for others required.
• Experience with event or conference planning, set-up and execution preferred.
• Experience collecting and managing data sets preferred.
• Background in animal sheltering, veterinary medicine or animal welfare a plus.
• English (Required).

Benefits

• Affordable health coverage, including medical, employer-paid dental and optional vision coverage.
• Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays and paid personal time off that allows flexibility to observe the days that mean the most to you.
• Competitive financial incentives and retirement savings, including a 401(k) plan with generous employer contributions — we match dollar-for-dollar up to 4% and provide an additional 4% contribution toward your future each year.
• Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field and so much more.