[Hiring] Senior Executive Assistant @Viz.ai

Role Description

We are looking for a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team, remote in the US. This is a strategic role, not just a calendar and travel management role. You will protect our executives' time, keep their commitments on track, and help them operate at the pace of a company that is changing how it works.

Our executives work across the US and Israel and engage with the board, hospital leaders, and pharma partners. Success means they spend their time on the decisions only they can make, and nothing slips.

You will partner closely with the other Executive Assistants and the People Team.

What You'll Own

• Own complex, constantly changing calendars. Make priority calls on whose time matters most, not just where the open slots are.
• Plan domestic and international travel, including trips to hospitals, partners, and life science customers.
• Join your executive’s meetings, capture notes and action items live, and follow up until they close.
• Track your executive’s priorities, commitments, and deadlines across the business. Surface what is at risk before it becomes a problem.
• Assist your executive in preparing materials utilizing Google Suite: Docs, Sheets, Slides and other presentations, and memos delivered on time and in good shape.
• Design and help run your executive’s offsites, leadership meetings, and team events that people remember.
• Build AI-powered workflows that remove manual work for your executives, such as meeting summaries, briefs, and follow-up tracking. Share what works with the other EAs.
• Keep a steady, trusted flow of correspondence, expenses, research, and logistics.
• Handle confidential information with discretion, including sensitive people and business matters.
• Back up other executives and support People Team initiatives as needed.

You'll Love This Job If...

• You stay one step ahead and know what your executive needs before they ask.
• You use judgment and speak up. You push back on a calendar request when it doesn't serve the exec's priorities.
• You'd rather build an AI workflow than repeat a manual task.
• You stay calm when priorities change in the middle of the day.
• You earn trust quickly and keep it.
• You like working across time zones with a global team.
• You care about the mission of getting patients faster, better care.

Qualifications

• 5+ years supporting more than one C-level executive or VP, preferably in SaaS or healthcare.
• Proven ability to manage complex calendars, travel, and priorities for multiple executives at once.
• AI fluency in daily work. You use tools like Claude and ChatGPT to streamline workflows and keep learning as they evolve.
• Strong G-Suite skills. Slack and Brex experience preferred.
• Excellent written and verbal communication.
• Experience working with global, remote teams. Flexible hours may be needed to cover US and Israel time zones.
• Sound judgment with confidential information.

Nice to Have

• Experience planning executive offsites and leadership events.
• Experience building or documenting workflows and automations for an executive team.

Benefits

• Competitive cash compensation, equity, and benefits.
• Medical, dental, vision, 401(k), generous vacation, and additional benefits to full-time employees in the U.S.
• Comprehensive benefits package for employees in Israel, including dental insurance, performance-based bonuses, a Cibus meal allowance, meals at the office, and more.

Company Description

Viz.ai is the leader in building and deploying AI-powered Care Pathways and helping doctors do their work. The Viz Platform is deployed in 2,000 hospitals across the United States and trusted by many of the leading life sciences companies. The platform uniquely combines real-time, multimodal clinical data with deep clinician engagement to detect disease earlier, coordinate care teams, and help ensure patients receive the right treatment faster. Viz.ai was the first company to be awarded CMS reimbursement for AI and is ranked the #1 Healthcare AI Platform by hospitals and health systems in the Black Book Research survey.