[Hiring] Real Estate Leasing Coordinator @Wing Assistant

Role Description

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. We’re looking for a Real Estate VA to start immediately!

Duties and Responsibilities include but are not limited to:

• Marketing & listings
  • Build and refresh vacancy listings in AppFolio; confirm Zillow and partner syndication is live on every unit.
  • Post and refresh listings on Facebook Marketplace, MHVillage, and Craigslist; remove stale listings promptly.
  • Maintain listing copy, photo order, and unit-detail accuracy.
  • Flag pricing triggers when a unit hits 15 and 22 days on market, with a recommendation.
• Lead management & showings
  • Respond to all inbound leads within 5 minutes during business hours.
  • Run pre-qualification questions on every lead.
  • Schedule showings and self-showings via ShowMojo; log all activity in AppFolio.
  • Execute the lead-to-tour-to-application follow-up cadence.
• Applications & screening
  • Process applications, run tenant screening, and verify income, employment, and rental history.
  • Request and chase missing documents; assemble complete application files.
  • Present completed files with a recommendation. (Final approve/deny is made by the manager.)
• Lease execution & move-in
  • Generate lease documents, send for e-signature, and collect deposits and first month’s rent in AppFolio.
  • Prepare move-in packets, enable the resident portal, and coordinate key/access logistics.
  • Trigger the move-in inspection task to the on-site team.
• Renewals (90 / 60 / 30)
  • Run the automated 90/60/30 renewal outreach sequence.
  • Draft renewal offers per manager-set terms; track responses.
  • Report renewal rate against target.
• Reporting & KPIs
  • Pull weekly and monthly dashboards: occupancy, days on market, lead response time, renewal rate, application throughput.
  • Report by exception — flag deviations, not noise.
• Secondary Responsibilities
  • Investor / owner update execution — recurring, templated reports.
  • Eviction administration support — notice preparation, attorney coordination, and file assembly. No legal decisions.

Qualifications

• At least 3 years of proven experience as a Real Estate Coordinator or Real Estate Virtual Assistant
• At least 3 years of experience in the Real Estate industry
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational skills
• Excellent time management skills
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email, and instant messaging communication skills
• Tech-savvy
• Proactive attitude
• Able to work on a graveyard shift

Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay