[Hiring] Purchasing Coordinator I @Astound Broadband

Role Description

The Purchasing Coordinator I supports day-to-day procurement activity by:

• Creating and maintaining purchase orders
• Coordinating with vendors and internal stakeholders
• Tracking order status
• Ensuring accurate purchasing and inventory-related data

This coordinator provides first-line purchasing support and assists with:

• Routine invoice and order discrepancies
• Maintaining documentation and tracking tools
• Partnering closely with Finance, Accounting, Accounts Payable, Inventory, warehouse operations, and suppliers

Key responsibilities include:

• Creating, updating, and maintaining purchase orders in accordance with established purchasing procedures
• Coordinating with internal stakeholders to confirm purchasing requirements, coding, quantities, delivery needs, supporting documentation, and approval status
• Communicating with suppliers, vendors, warehouse teams, Finance, Accounting, Payable, Inventory, and operational stakeholders to support timely order processing
• Monitoring open requests, purchase orders, approvals, deliveries, vendor responses, and missing documentation; providing status updates and follow-up as needed
• Researching items, vendor, pricing, inventory, coding, order history, and documentation details to resolve routine purchasing discrepancies
• Supporting item creation, item maintenance, vendor documentation, supplier setup requests, and inventory-related system updates
• Assisting with purchasing run rates, minimum order quantities, reorder points, pricing communications, product ordering, reports, tracking tools, and dashboards
• Partnering with Accounts Payable, internal stakeholders, and suppliers to research invoice discrepancies, match exceptions, receipt issues, pricing variances, and purchase order concerns
• Providing purchasing support by answering process questions, reviewing order details, supporting vendor follow-up, and helping resolve routine order issues
• Cross-training to provide backup support during vacations, absences, and peak workload periods
• Performing other duties as assigned

Qualifications

• 1–2 years of experience in purchasing, procurement operations, inventory support, finance, accounting, accounts payable, vendor coordination, or related business operations preferred
• Experience using Microsoft Excel and purchasing, inventory, ERP, or reporting systems is preferred
• Working knowledge of purchasing, procurement, purchase order processing, vendor coordination, item setup, item maintenance, data integrity practices, and related documentation requirements
• Ability to follow purchasing policies, approval workflows, documentation standards, and internal control requirements while maintaining accurate and complete records
• Ability to review purchasing requests, validate supporting information, research discrepancies, resolve routine issues, and escalate exceptions appropriately
• Strong attention to detail, analytical thinking, problem-solving, organization, research, and follow-through skills with the ability to manage multiple priorities and meet deadlines
• Strong written, verbal, interpersonal, and customer-service skills with the ability to communicate status, delays, documentation needs, and next steps clearly and professionally
• Ability to collaborate professionally across Finance, Accounting, Procurement, Accounts Payable, Inventory, vendors, suppliers, warehouse teams, and operational stakeholders
• Proficiency in Microsoft Excel and Microsoft Office applications required; experience with Smartsheet, SharePoint, ReQlogic, ERP systems, Power Query, Power BI, or related reporting and purchasing tools preferred
• Ability to maintain confidentiality and handle sensitive purchasing, vendor, inventory, and financial information appropriately

Requirements

• High school diploma or equivalent required
• Associate degree in Business Administration, Supply Chain Management, Finance, Accounting, or a related field preferred
• Equivalent relevant experience may be considered

Benefits

• 401k retirement plan, with employer match
• Insurance options including: medical, dental, vision, life and STD insurance
• Paid Time Off/Vacation: Starting at 80 hours per year, and increases based on tenure with the organization
• Floating Holiday: 40 hours per year
• Paid Holidays: 7 days per year
• Paid Sick Leave: Astound allows a number of paid sick hours per calendar year and varies based on state and/or local laws
• Tuition reimbursement program
• Employee discount program