[Hiring] Proposal Manager @Vialto Partners

Role Description

As a Proposal Manager, you will take ownership of developing, managing, and delivering high-quality client proposals across strategic and competitive pursuits. You will serve as the project manager, content developer, and quality controller; ensuring every submission is client-focused, deadline-driven, and strategically aligned with our firm’s services and value proposition.

This role requires a balance of project management, persuasive writing, and collaboration with subject matter experts (SMEs), delivery leaders, and commercial teams. It is critical that the successful candidate has a growth mindset, challenging the status quo, and ensuring the best of Vialto is brought to our bid team and our proposals.

• Daily Core Activities:
  • Review new RFPs or proposal requests allocated to you and break down key requirements, deadlines, and deliverables.
  • Develop proposal storylines, win themes, and section outlines aligned to the defined win strategy.
  • Host daily or scheduled check-ins with stakeholders (Sales, Delivery, Commercial) to align on value proposition, win themes, and content responsibilities.
  • Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies, using content libraries and templated assets.
  • Edit and proofread contributions from SMEs and team members to ensure clarity, consistency, and compliance with brand standards.
  • Coordinate visuals and design assets (if needed), including timelines, team structures, and solution illustrations.
  • Package, format, and finalize proposal documents (typically Word or PDF), ensuring submission-readiness.
  • Upload or submit final proposals to clients through portals, email, or procurement systems.
  • Track bid progress and update dashboards or records to reflect proposal status, win/loss data, and key metrics.
  • Develop pitch decks and support presentation teams with orals coaching.
• Additional Responsibilities (Weekly/Ad Hoc):
  • Lead or support kick-off calls, clarifying roles, timelines, and submission strategies.
  • Participate in lessons-learned reviews post-submission and contribute to proposal process improvements.
  • Help maintain and enhance a proposal content library, including reusable templates, bios, case studies, and FAQ responses.
  • Support compliance and governance checks, including pricing attachments, contract schedules, or terms review (in collaboration with legal or deal desk).
  • Occasionally, coach or mentor junior proposal writers or freelancers on structure, tone, and timelines.

Qualifications

• 5+ years’ experience managing bids, proposals, or responses in a professional services, consulting, or B2B environment.
• Strong project management and coordination skills; thrives on juggling multiple deadlines and stakeholders.
• Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences.
• Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP.
• Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices.
• Experience using tools like Loopio, Responsive, and SharePoint.

Requirements

• Client and deadline-focused — able to calmly manage pressure and high-stakes submissions.
• Meticulous attention to detail with a strong sense of ownership.
• Comfortable operating independently but highly collaborative across functions.
• Driven by continuous improvement, storytelling, and professional pride in the quality of work.

Benefits

• Play a pivotal role in winning new business for a fast-growing global services firm.
• Work closely with leadership and experts on high-impact, global opportunities.
• Build deep expertise in proposal strategy, writing, and commercial storytelling.
• Opportunities for advancement into senior pursuits, bid strategy, or commercial operations roles.

Additional Information

• This is a regular, full-time role.
• This is a remote role.
• Location: U.S. or Canada.
• Salary: $118-$128K U.S. and $95-$115K CAD. Individual salaries are based on education, geographic location, and alignment to the market data.
• We are an equal opportunity employer that does not discriminate based on any legally protected status.
• Please note, AI is used as part of the application process.