[Hiring] Office Administration Document Coordinator @HRS Talent Solutions

Role Description

The Office Administration Document Coordinator keeps a set of supplied templates organized in the designated online folders, checks version labels, and answers routine internal requests for the current file. The work is remote and administrative. It does not include writing policy, approving a contract, or deciding that an older template should be retired.

Typical responsibilities include:

• Maintain assigned template folders and a clear online index.
• Compare file names and version dates with the approval record.
• Share current links with authorized colleagues.
• Put supplied revisions into the proper review location.
• Flag two files that appear to claim the same current status.
• Preserve an earlier version when retention instructions require it.
• Check that commonly used links still open for permitted users.
• Record the owner and status of unresolved template questions.

A template can also be retired because a form field or contact address changed. In that situation, preserve the approved archive and update the index after the owner confirms the new version.

Working with other teams:

• Customer service staff may use these templates to answer requests.
• Billing or operations colleagues may rely on them for a different purpose.
• Ask which team and use the document is for before pointing to a file.
• Check the approved permission route if an employee cannot access a link.

Qualifications

• Organized person with experience maintaining folders for a club, school project, or another job.
• Previous office administration work is helpful but not required.
• Comfortable using browser-based folders, checking details, and writing concise notes.

Requirements

• Reliable version control without independent editorial authority.
• Ability to leave colleagues with the right approved link.
• Provide reviewers with a short, useful list of documents needing a decision.

Benefits

• Hourly wage range: $28.60–$30.45.
• Remote work with approved access and security rules.

Candidate review

An organized folder or a well-kept shared record can tell us more about fit than a particular software brand on a resume. Show the kind of document or information work you have done if it is relevant. Applicants new to office administration can learn the company’s approval and naming process.

If you’re selected for the next step, you may be asked to complete an application on the hiring company’s website. The employer will confirm the documents and access level involved in its opening.