[Hiring] Meeting Records Administration Assistant @HRS Talent Solutions

Role Description

This role helps maintain an approved action list after internal meetings. You will work from supplied notes or instructions, enter the actions in an online tracker, confirm unclear wording with the meeting owner, and keep later updates attached to the right item. You are not expected to make management decisions or reinterpret what the team agreed.

• Read the meeting notes or action summary supplied by the team.
• Separate decisions already made from tasks still to be done.
• Enter the stated action and responsible person when provided.
• Flag a missing owner or uncertain deadline for confirmation.
• Keep links to relevant documents with the right action.
• Update the record when an owner reports a change.

Follow-up includes:

• An action whose owner has requested clarification.
• A link that no longer opens the supplied document.
• A task that was completed but remains marked open.
• Two entries that may describe the same action.

Follow-up is administrative, not supervisory. You may ask for a status under the team’s instructions and update the tracker with the response. You should not change a priority, promise a result, or decide whether another person’s work is sufficient.

A useful action list distinguishes an agreed task from a point that was only discussed. Before circulating notes, check names, dates, and owners against the meeting record or ask the organiser to clarify an uncertain item. If a deadline changes afterward, preserve the updated instruction so colleagues are not following an old list.

You may request a status update from an owner, but you would not mark a decision complete without confirmation. Training will cover the team's preferred format and where approved notes are stored.

Qualifications

• Strong office administration habits—accurate notes, clear ownership, and tidy online records.
• Customer service experience can be relevant.
• A person new to formal office work can learn the team’s tracker and note-taking conventions.
• Ability to write clear, brief entries and ask when a note is ambiguous.

Requirements

• Remote computer-based coordination.
• Part-time or full-time arrangements for the actual opening.
• A home office or suitable private space for internal notes.

Benefits

• Meeting schedules and any specific response expectations will be confirmed by the hiring company.
• The role’s value is a reliable record that lets people find their own next action without searching through several emails.

Applying

You may have relevant habits from arranging a group project, keeping committee notes, or following up on assigned actions. Show those on your application if they reflect how you work. A project management credential is not needed for this administrative position. Should you move ahead, the next step may include a separate application through the hiring company’s website. The employer will explain its tracker and meeting conventions to the person hired.