[Hiring] Manager, Executive Assistants, Revenue @Cohere

Role Description

The Admin team at Cohere is looking for an Executive Assistant to support Cohere's VP of EMEA, and to manage the Revenue global EA team. In this dynamic and collaborative role, you will thrive in a fast-paced environment, working cross-functionally to provide high-value support. You will manage executive calendars, coordinate travel arrangements, enhance team cohesion through various initiatives, and take on diverse projects. Additionally, you will be responsible for managing a high performing team of EAs across the company.

In this role, you will:

• Manage the day-to-day schedule for our VP of EMEA, including calendaring, booking meetings (internal and external) and other commitments to ensure a balanced and efficient workday.
• Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings.
• Oversee travel arrangements and logistics for our leadership team, including booking flights and accommodations, schedule, and expense reconciliation.
• Serve as a strategic partner to your executive, orchestrating cross-functional initiatives to drive executive productivity and effectiveness.
• Work directly with your executive’s department leads to drive strategic planning, manage priorities, and maximize your executive’s productivity.
• Manage the day-to-day operations for the Revenue EA team, including 1:1s, performance management, and career development.
• Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive.
• Take on special projects like coordinating team events or community-building activities.
• Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality.

Qualifications

• 5+ years of experience working as an Executive Assistant or equivalent experience.
• 2+ years of experience managing a high performing Admin team.
• You anticipate others' needs and can work proactively to address them.
• Previous experience partnering with senior leaders in a fast-paced, innovative environment.
• You are a strong communicator, both written and verbal - and feel comfortable speaking to C-level stakeholders.
• You are highly self-motivated and exercise discretion, tact, and professionalism.
• You’re detail-oriented, love staying organized, and stay cool under tight deadlines.
• Experience with tools like Slack, Google Calendar, Google Sheets, Google Slides.
• You enjoy a balance of collaborative and independent work.
• Experience creating and maintaining positive working relationships with internal and external stakeholders.

Benefits

• A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
• Full health and dental benefits, including a separate budget for mental health.
• RRSP matching, 401K, Pension Scheme.
• 100% Parental Leave top-up for up to 6 months, for either parent.
• Annual enrichment benefits: Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
• Education & learning stipend for conferences, courses, and coaching.
• 6 weeks of paid vacation (30 working days!).
• Budget for traveling to other offices if you are remote, plus an annual company offsite.

Company Description

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems. We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.

We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul.