[Hiring] Landscape Estimator & Coordinator @Somewhere

Role Description

This role exists to take estimating off the Owner's plate. Today, the Owner is the bottleneck: he runs site meetings, wins the work, and still builds and reviews the estimates himself. We are looking for someone who can own the estimate build from a landscape plan — accurately, in LMN — so the Owner only has to review and send.

This is not a data-entry seat. Landscape estimating requires real familiarity with the green industry:

• Reading a plan
• Understanding plant material and hardscape components
• Knowing when something is missing and needs to be researched or flagged

The right person can work independently, make sound judgment calls, and route clear questions back to the Owner rather than getting stuck. Estimating volume ebbs and flows, so the role blends into executive support. Between estimates, this person helps the Owner stay organized:

• Monitoring his inbox
• Drafting client emails
• Turning AI-recorded site-meeting transcripts into action items, calendar invites, and reminders

As trust and volume build, the role is designed to grow toward full-time.

Qualifications

• Hands-on landscape/green-industry estimating experience (reading plans, plant and hardscape material knowledge)
• Experience with LMN, or with comparable landscaping estimating/CRM software (e.g., Aspire, Jobber, ServiceTitan) and the ability to master LMN quickly
• Ability to work independently with minimal hand-holding and exercise judgment on incomplete information
• Fully fluent English, written and spoken (minimum 40 WPM at 95% accuracy)
• Strong organization and follow-through; comfortable owning a process end to end

Requirements

• Receive landscape plans and build complete, accurate estimates in LMN for the Owner to review
• Develop and maintain material lists tied to each estimate
• Prepare proposals to a send-ready standard; over time, send approved estimates directly to clients
• Flag gaps clearly and concisely for the Owner rather than stalling
• Research substitutions or sourcing when a plan is missing plants or materials
• Verify quantities and specifications against the plan before finalizing
• Monitor the Owner's inbox and surface what needs his attention or response
• Draft client and vendor emails that are ready to send with minimal edits
• Keep the Owner organized around deadlines and follow-ups
• Convert AI recordings and transcripts from in-person site meetings into clear action items
• Create calendar invites and reminders so nothing from the field slips
• Provide the Owner with concise daily recaps of priorities

Benefits

• You will work directly with the Owner of a growing company and see your impact immediately — your estimates win jobs and your organization keeps the business moving.
• The role starts part-time and is built to grow into a full-time, long-term seat for the right person.