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IT Procurement Specialist @1000 European Molecular Biology Laboratory

[Hiring] IT Procurement Specialist @1000 European Molecular Biology Laboratory

Mar 25, 2025 - 1000 European Molecular Biology Laboratory is hiring a remote IT Procurement Specialist. 💸 Salary: monthly salary starting at £3,229.13 after tax. 📍Location: UK.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

The IT Procurement Specialist will support the procurement of external IT hardware and software at EMBL-EBI, ensuring best practice and compliance with EMBL’s values, as well as relevant internal rules and regulations. The role’s primary objective is to support externally funded IT infrastructure, ensuring value for money is achieved across all procurement activities.

  • Working as part of a collaborative procurement team, coordinate with Information Technology & Services (IT&S), Finance, Project Management, Legal, and wider Administration teams.
  • Close interaction with Group and Team leaders at both EMBL-EBI and EMBL Heidelberg.

Your role includes:

  • Leading on externally funded tender requirements, focusing on large IT infrastructure hardware (Storage, HPC & Network).
  • Supporting large scale core funded tender activities.
  • Conducting thorough market analysis to identify vendors, execute RFQs/RFPs, and manage competitive bidding processes for IT software and hardware solutions.
  • Identifying key areas for spend consolidation and cost saving opportunities.
  • Liaising between suppliers, manufacturers, and internal teams to ensure good communication of equipment deliveries, installation, and acceptance.
  • Supporting the delivery of the EMBL-EBI Procurement Strategy.
  • Working directly with the IT&S teams to ensure that assets are managed within ERP system and align to the Data Centre Infrastructure Management system (DCIM).
  • Monthly tracking of actual and anticipated spend & budgets.
  • Input into the wider shared sustainability objectives.
  • Assisting with generating spend analysis reports and statistics.
  • Periodic review of EMBL-EBI approved suppliers.
  • Providing absence cover to the Senior Procurement Officer and Purchasing Officer.
  • Other tasks determined by the Senior Procurement Manager, Senior Finance Manager, and Head of EBI Administration & Operations.

For EMBL-EBI IT Software Management:

  • Negotiate software licensing agreements (e.g., subscription models, perpetual licenses) and hardware supply contracts, ensuring favourable pricing, support services, warranties, and service-level agreements (SLAs).
  • Oversee contract management from onboarding through lifecycle renewal, ensuring adherence to terms, amendments, and compliance with software licensing models and hardware warranties.
  • Work closely with EMBL-EBI Legal Services to implement new and manage existing agreements.
  • Monitor supplier compliance with contractual obligations.
  • Arrange and conduct periodic contract review meetings with key suppliers.
  • Undertake value for money reviews of existing contracts and arrangements.
  • Liaise with IT&S to review hardware maintenance service levels.

Qualifications

  • Procurement qualification (CIPS) or qualified by experience.
  • Experience working in a finance and procurement environment.
  • Experience of procuring large scale IT infrastructure (Storage, HPC & Network).
  • Knowledge of complex procurement processes.
  • Capable of working under own initiative.
  • Experience using SAP/Workday.
  • Comprehensive knowledge of MS Office, specifically MS Excel.
  • Excellent interpersonal and communication skills.
  • Flexible, energetic & able to work as part of a team.
  • Able to deal positively with change and adapt to new situations.
  • Attention to detail.
  • Excellent verbal and written skills.

Requirements

  • You may also have experience of budget management.

Benefits

  • Contract length: 3 year fixed-term project-limited contract.
  • Salary: £3,229.13 monthly salary starting after tax but excluding pension & insurances + benefits.
  • Financial incentives: Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances.
  • Flexible working arrangements - including hybrid working patterns.
  • Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover).
  • Generous time off: 30 days annual leave per year, in addition to public holidays.
  • Relocation package including installation grant (if required).
  • Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely).
  • Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances.
  • Benefits for non-UK residents: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.

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📍 Be aware of the location restriction for this remote position: UK
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Back to Remote jobs  >   All others
IT Procurement Specialist @1000 European Molecular Biology Laboratory
All others
Salary 💸 monthly salary starting at £3,229.13 after tax
Remote Location
UK
Job Type full-time
Posted Mar 25, 2025
Apply for this position Unlock 53,496 Remote Jobs
️
📍 Be aware of the location restriction for this remote position: UK
‼ Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
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