[Hiring] Inventory Specialist @STELLAR SNACKS LLC

Role Description

The Inventory Specialist is responsible for maintaining accurate, real-time inventory records across finished goods, raw materials, and packaging at Stellar Snacks. This role posts finished good production, performs recurring cycle counts, and operates a forklift to receive, move, and stage product, ensuring inventory accuracy supports uninterrupted production and on-time shipping.

Duties & Responsibilities

• Finished Goods Production Posting
  • Post finished goods production transactions daily and accurately in NetSuite (or company ERP system).
  • Reconcile production output against production schedules, batch records, and bills of materials (BOMs).
  • Verify lot numbers, quantities, and production dates before finished goods are entered into inventory.
  • Label, palletize, and stage finished goods for warehouse storage or outbound shipment.
  • Coordinate with Production Supervisors to identify and resolve discrepancies between reported and actual production output.
• Cycle Counting & Inventory Accuracy
  • Perform scheduled monthly cycle counts of finished goods, raw materials, and packaging inventory.
  • Investigate and resolve count discrepancies, adjusting inventory records with proper documentation and approval.
  • Maintain accurate, up-to-date inventory records in NetSuite and supporting Excel trackers.
  • Support annual physical inventory counts and audits.
  • Identify and report slow-moving, obsolete, expired, or damaged inventory to the Inventory Manager.
• Material Handling & Forklift Operation
  • Safely operate a forklift (sit-down and/or stand-up) to load, unload, and move pallets of raw materials, packaging, and finished goods.
  • Maintain a valid forklift certification and follow all safe operating practices at all times.
  • Load outbound trucks and unload incoming raw material and packaging deliveries.
  • Organize and maintain warehouse storage locations, ensuring proper stock rotation (FIFO/FEFO).
  • Perform and document daily forklift safety inspections; report equipment issues promptly.
• Inventory & Data Management
  • Maintain accurate, real-time inventory data in NetSuite and Microsoft Excel.
  • Generate and review inventory reports to identify trends, shortages, or recurring discrepancies.
  • Support reconciliation between physical counts and system records.
  • Process receiving transactions, transfers, and inventory adjustments in the system.
  • Maintain organized, audit-ready documentation for all inventory transactions.
• Safety & GMP Compliance
  • Follow all safety policies, PPE requirements, and forklift safety protocols without exception.
  • Perform all work in accordance with Stellar Snacks' food safety standards, GMPs, and allergen control procedures.
  • Maintain a clean, organized, and safe warehouse environment.
  • Report all safety hazards, near-misses, and incidents to the Inventory Manager immediately.
  • Complete all required safety and food safety training.
• Team & Communication
  • Communicate clearly with Production, Shipping & Receiving, and Warehouse teams regarding inventory status and product availability.
  • Participate in shift handoff briefings to ensure continuity of open inventory items across shifts.
  • Support and train other warehouse team members on inventory processes as needed.
  • Demonstrate a strong sense of ownership, accuracy, and a flexible, solutions-oriented attitude.
• All other duties as assigned.

Qualifications

• High school diploma or GED required.
• Must be 18 years of age or older.
• 1-2+ years of inventory, warehouse, or materials-handling experience required; food manufacturing environment preferred.
• Hands-on experience performing physical inventory counts and cycle counts required.
• Valid forklift certification preferred, or ability to obtain certification upon hire.
• Computer savvy, with the ability to learn and navigate ERP and warehouse management systems quickly.
• Proficient in Microsoft Excel (formulas, sorting/filtering, pivot tables) required.
• Experience with NetSuite strongly preferred.
• Strong attention to detail and a high degree of accuracy in a fast-paced environment.
• Ability to work independently, prioritize tasks, and meet daily production and shipping deadlines.
• Strong communication skills — able to clearly relay inventory status and issues to both technical and non-technical team members.

Physical Demands & Work Environment

The physical demands described here are representative of those required by an employee to successfully perform the essential functions of this job. Working conditions are normal for a food manufacturing and warehouse environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, bend, and operate a forklift for extended periods. The employee must frequently lift and/or move up to 50 lbs and occasionally more with assistance. The work environment involves exposure to varying temperatures (including cold storage areas), noise, forklift and pedestrian traffic, and food allergens. Use of PPE — including safety glasses, hearing protection, gloves, steel-toed boots, and hair nets — is required at all times in the warehouse and on the production floor.