[Hiring] Intelligence Operations Assistant @Concentric

Role Description

We are currently seeking to hire an Intelligence Operations Assistant to join our Corporate team! This is a remote position open to those based within the United States. This is a part-time, non-exempt position of 20 hours per week. The schedule is flexible, with a preference for consistent, scheduled hours during the US business day.

Positions on Concentric’s Global Intelligence Services team require:

• Excellent organizational and editorial skills
• The ability to communicate clearly and effectively
• The ability to work effectively as a member of a multi-disciplinary team
• A strong commitment to our guiding principles: integrity, collaboration, relationships, excellence, creativity, and results

The Intelligence Operations Assistant:

• Frees analysts and Product Owners from mechanical editing and project tracking so they can focus on analysis
• Edits intelligence products after Product Owner quality control and before Director review
• Tracks deliverables across the division
• Handles operational coordination that keeps engagements on schedule
• Primarily supports Intelligence Analysis and also supports Intelligence Collections and Embedded Intelligence as needed

The successful candidate is a problem solver who:

• Designs efficient workflows
• Works quickly and precisely
• Stays highly organized amid competing deadlines

This is an internal-facing role with no direct client contact.

Responsibilities

• Editorial Review:
  • Edit intelligence products after Product Owner quality control and before Director review for grammar, clarity, and consistency with the Concentric style guide
  • Confirm that deliverables comply with Concentric formatting standards and product templates
  • Proofread final products for accuracy, consistency, and presentation
• ERA and Project Support:
  • Manage intake and scheduling for ERA engagements
  • Track deliverable deadlines in Monday.com and alert analysts and Product Owners to upcoming or missed milestones
  • Follow up with analysts to collect outstanding inputs
  • Assemble final deliverable packages for review
  • Own the division’s Monday.com deliverable board and tracker, including its structure, upkeep, and accuracy
• Division Operations:
  • Coordinate calendars and meetings for Global Intelligence Services
  • Maintain division distribution lists
  • Coordinate onboarding logistics for new team members
  • Support vendor and subscription administration
  • Support timecard and expense processing
• Workflow and Reporting:
  • Pull capacity and task data from Monday.com to support staffing and leadership reporting
  • Identify process bottlenecks and build efficient workflows across Monday.com, Google Docs, and other division tools

Qualifications

• Must be able to legally work in the country where this position is located without visa sponsorship
• Bachelor’s degree or equivalent work experience
• 4+ years of experience in intelligence or a related field
• Excellent writing and editing skills, with strong attention to detail
• Extremely organized, with the ability to manage multiple deadlines across teams
• Proven problem solver who works efficiently and builds streamlined workflows
• Experience with Monday.com and Google Docs
• Reliable, conscientious teammate with strong communication skills and a proven ability to meet deadlines
• This position requires the ability to travel up to 5% of the time

Preferred Qualifications

• Experience in the security, government, or military field
• Project coordination experience or Project Management Professional (PMP) certification

Benefits

• 401 (k) including employer match
• Paid Sick Leave
• Coaching and Mentoring Opportunities
• Seattle, Washington Pay Range: $28.85 — $28.85 USD