[Hiring] Grants Specialist @RightBlue Labs Inc

Role Description

We are looking for a Grants Specialist to manage and execute grant strategies across a large portfolio of active clients. This role is focused on client management, opportunity oversight, and ownership of funding outcomes, rather than grant writing alone.

• Manage 50+ client accounts
• Stay ahead of new and existing funding opportunities
• Coordinate contractors and internal resources
• Communicate with funding agencies
• Review and edit submissions
• Ensure applications are delivered on time and to a high standard

This is an integral role on our Grants team and is well-suited to someone who is highly organized, tech-savvy, comfortable operating at scale, and confident managing multiple stakeholders simultaneously.

Key Responsibilities

• Client / Portfolio Management
  • Own a portfolio of 50+ active clients with ongoing grant strategies
  • Serve as the primary point of coordination for grant related work
  • Work directly with founders and their leadership teams to translate business priorities, projects, and technical roadmaps into fundable grant strategies
  • Ensure clients are informed of relevant opportunities and timelines
  • Manage active, submitted, and awarded opportunities through to final outcome & reporting
• Grants Opportunity Management
  • Monitor federal and provincial funding programs relevant to assigned clients
  • Assess eligibility, effort, timing, and likelihood of success
  • Advise clients on which opportunities to pursue or deprioritize based on eligibility, past success, etc.
  • Maintain visibility across the full grants pipeline for each client
  • Proactively flag risks, dependencies, and resourcing needs
• Contractor and Workflow Management
  • Coordinate internal and external grant writers and subject matter experts
  • Provide clear briefs, context, and deadlines
  • Review, edit, and quality check all submissions before final delivery
  • Ensure alignment with client positioning and funder requirements
  • Collaborate closely with Customer Success, SR&ED, and other internal teams to ensure a well-rounded, client-first funding experience.
• Writing Support
  • Contribute to writing full applications, where appropriate
  • Edit and strengthen drafts written by others for QC, clarity, compliance, and impact
  • Use AI tools such as ChatGPT, Perplexity, or Claude to support research and drafting with strong human oversight
• Process, Documentation, and Follow Up
  • Track deadlines, submission status, and outcomes across your portfolio
  • Maintain accurate records and documentation
  • Support post submission follow ups and funder questions

Qualifications

• Two or more years of experience in grants, funding advisory, or related roles
• Experience managing a high volume of clients or projects simultaneously
• Strong editing, review and QC skills
• Solid understanding of Canadian government funding programs (e.g., federal, provincial, municipal, sector-specific)
• Tech-savvy and comfortable using tools such as G Suite, CRM platforms (e.g., HubSpot), and modern AI-assisted productivity tools
• Excellent organization and time management skills
• Clear and professional written and verbal communication
• Experience working with startups or scale-ups is a strong plus
• Exposure to software, AI, med tech, cleantech, or advanced manufacturing is beneficial
• Comfort operating in a fast-paced consulting environment with evolving priorities

Benefits

• Competitive full-time salary based on experience
• Remote first work environment
• Opportunities for growth as the grants function scales
• Work closely with a senior team in the innovation funding space