[Hiring] General Admin VA Support @Virtual Colleague Philippines

Role Description

This is a remote position.

We are looking for a Virtual Assistant to support a coaching business with:

• Social media content distribution
• Lead generation and social prospecting
• Networking/contact management
• Email marketing administration
• Selected research tasks

The VA will primarily work with content and information already prepared by the client and will be responsible for:

• Uploading, scheduling, organizing, researching, tracking, and maintaining these activities.

Qualifications

• Experience with social media platforms (LinkedIn, Instagram, Facebook, Threads, X, TikTok, YouTube)
• Familiarity with HubSpot and mailing list management
• Strong organizational skills
• Ability to manage multiple tasks efficiently

Requirements

• Schedule approved LinkedIn posts
• Schedule Instagram posts
• Schedule Facebook posts
• Schedule Threads posts
• Schedule X posts
• Schedule TikTok posts
• Schedule YouTube Shorts
• Upload and schedule podcast clips
• Upload and schedule memes
• Upload and schedule carousels
• Follow everyone from the business Instagram account on the personal Instagram account
• Monitor target Facebook groups for potential clients and relevant conversations
• Identify people on social media who are explicitly seeking a coach or support related to the services provided by the client
• Find the client's existing Facebook friends on LinkedIn
• Populate and maintain the JV Directory prospecting spreadsheet
• Enter new networking contacts into the appropriate tracker
• Find networking contacts on LinkedIn
• Update contact and follow-up statuses in the tracker
• Flag contacts or conversations that require the client's personal attention
• Preschedule approved newsletters in HubSpot
• Maintain and organize mailing lists
• Send approved intake forms to new clients
• Send approved new-client/welcome emails
• Track whether required client forms have been completed
• Flag missing information or anything requiring the client's attention

Benefits

• Flexible schedule
• Initial hours: 5 hours per week for the first month
• Potential ongoing hours: Approximately 7–10 hours per week from the following months, depending on workload and business needs

Important Role Note

The responsibilities listed above are based on the client's current requirements. The client will provide the content for social media posts and newsletters. The VA's primary responsibility is to upload, schedule, organize, maintain, research, and track the client's existing content, contacts, prospects, and administrative activities.

The client specifically indicated that she personally handles the creation/writing of her social media and email content.

Working Arrangement

• Flexible schedule
• Client travels frequently and does not require a fixed schedule
• Priority is completing the assigned tasks and communicating when tasks have been completed
• Client Timezone: Perth, AU
• Target Start: ASAP