[Hiring] Form Attachment Index Assistant @HRS Talent Solutions

Role Description

The Form Attachment Index Assistant helps the receiving team keep files attached to the correct submission and labelled for easy review. This remote role focuses on organization after receipt, without making decisions on document validity or approval.

• Check that each visible attachment opens and matches the submission reference.
• Use the employer’s naming or indexing convention.
• Link replacement files to existing requests and note superseded files.
• Ensure reviewers can see what arrived and which version is current.
• Organize the trail of attachments for valuable office administration.

How an attachment moves through the system:

• Locate the correct form record using the provided reference.
• Open the file through the approved system and check its readability.
• Apply the appropriate label or category and record the receipt date.
• Note problems with unreadable uploads and follow the process for replacements.
• Link replacement files while preserving earlier items according to records procedure.
• Flag files that appear to belong to another record.
• Keep brief notes of missing or inaccessible attachments.
• Pass the organized set to the colleague who reviews the submission.

The role may involve written customer service to request readable copies from senders, ensuring clarity without implying rejection of the entire application.

Qualifications

• No previous records job experience required.
• Basic computer confidence.
• Careful comparison of references.
• Ability to keep files in a logical order.
• Experience organizing shared documents in other jobs, studies, or volunteering is beneficial.

Requirements

• Ability to work remotely with full-time or part-time arrangements.
• Pay rate of £25.50–£27.50 per hour.
• Willingness to learn the employer’s indexing rules and systems.

Application Information

If you have experience keeping digital files organized or matching documents to references, highlight that on your CV. You do not need to claim expertise in assessing the content of specialist documents, as the employer will provide training on their forms system.

If selected for the next step, you may be asked to complete an application on the hiring company’s website.