[Hiring] Experienced Executive Administrative Assistant @Military Spouse Corporate Career Network

Role Description

The Executive Administrative Assistant provides high-level support to executive leadership by managing daily operations, coordinating schedules, and handling a wide range of administrative and executive support tasks. This role requires strong organizational skills, the ability to handle multiple priorities, and a proactive approach to problem-solving. The ideal candidate will demonstrate professionalism, discretion, and exceptional communication skills, acting as a key liaison between executives, internal teams, and external partners.

Key Responsibilities

• Manage and maintain executive schedules, including coordinating meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, emails, LinkedIn messages, reports, presentations, and other documents as needed.
• Serve as a point of contact for internal and external communications, including handling sensitive and confidential information.
• Organize and prioritize incoming information and requests, ensuring executives are informed and prepared.
• Assist with special projects, research, and data analysis to support executive decision-making.
• Maintain filing systems and records, ensuring information is easily accessible and up-to-date.
• Coordinate and plan events, meetings, and conferences, including logistics and catering arrangements.
• Perform additional administrative tasks as needed to support the smooth functioning of executive operations.

Qualifications

• Professional Administrative Experience: Demonstrated experience in executive assistance, administrative support, office management, or business operations, including direct responsibility for supporting executives, teams, or clients.
• Email and Calendar Management: Hands-on experience managing professional inboxes, coordinating complex calendars, scheduling meetings, prioritizing communications, and managing follow-ups on behalf of others.
• Technology Proficiency: Working knowledge of Google Workspace and/or Microsoft 365, including Gmail/Outlook, Calendar, Docs/Word, Sheets/Excel, and virtual meeting platforms.
• Task and Project Management: Experience using organizational systems or project management platforms such as ClickUp, Asana, Monday.com, or Trello to manage deadlines, track deliverables, and coordinate multiple responsibilities.
• Professional Communication: Strong written and verbal communication skills, including drafting professional correspondence, communicating with clients and stakeholders, and handling confidential information appropriately.
• Independent Problem-Solving and Prioritization: Proven ability to anticipate needs, manage competing priorities, solve routine problems independently, and maintain accuracy without constant supervision.
• Remote Work Readiness: Experience working independently with digital tools, maintaining consistent communication, meeting deadlines, and supporting business operations in a remote or similarly self-directed environment.

Requirements

• Must reside within the United States and be eligible to work in the United States.
• Be available 20+ hours a week between 8 AM - 5 PM (applicant's local time).
• Have reliable internet service and a personal desktop/laptop computer with a webcam and microphone.
• Understand this is a part-time, fully remote, 1099 Independent Contractor opportunity.
• Align with company values of Authentic Connection, Selfless Service, and Intentional Growth.
• Is willing to invest in building relationships and creating community with team members.
• Is willing to commit to and participate in VAUSA® Success Coaching weekly.
• Provide strong references.

Benefits

• $20 hourly depending on position and level of experience.
• 1099. Part-time hours.