[Hiring] Executive Assistant @Circle of Greatness

Role Description

We are seeking a dependable, highly organized Executive Assistant to directly support our Director in daily administrative and operational functions. This role is ideal for someone proactive, communicative, and eager to contribute to meaningful work behind the scenes.

Key Responsibilities

• Communication Management:
  • Answer phone calls related to our event space listings and handle general inquiries.
  • Respond to and manage email communications on behalf of the Director.
  • Send out reminders for meetings and key deadlines.
• Scheduling & Coordination:
  • Handle event space bookings and maintain a calendar of reservations.
  • Set up Zoom meetings and admit participants promptly.
  • Assist the Director in managing their schedule and coordinating with internal/external stakeholders.
• Administrative Support:
  • Take clear and concise notes during meetings and provide summaries to the Director.
  • Help the Director stay on track with tasks by providing timely reminders and hands-on assistance.
  • Organize files, prepare reports, and support any additional administrative needs.

Qualifications

• Excellent English Communication Skills – Must be fluent in both verbal and written English.
• Strong Organizational Skills – Ability to manage multiple tasks, schedules, and follow-ups with precision.
• Tech-Savvy – Comfortable using Zoom, Google Calendar, email platforms, and other productivity tools.
• Self-Starter – Proactive, resourceful, and capable of working independently with minimal supervision.
• Availability During EST Hours – Must adhere to the work schedule and be flexible for occasional weekend tasks.
• Non-Profit Experience (a plus) – Experience supporting executive-level roles in non-profit or mission-driven organizations is preferred but not required.

Benefits

• A remote work environment with a mission-focused team.
• Flexibility and growth potential for the right candidate.
• Meaningful work with opportunities to make an impact behind the scenes.