[Hiring] Executive Virtual Assistant @Assist World

Role Description

We are currently recruiting a proactive, high-trust Executive Virtual Assistant on behalf of an Executive Director of Professional Learning at a leading public school district. Our client oversees district-wide educator development and currently operates without internal administrative support. They are looking for a dedicated remote partner to manage critical operational, clerical, and documentation workflows. By taking full ownership of administrative mechanics, you will directly enable executive leadership to focus on high-impact strategic initiatives.

Responsibilities

• Data Entry & Catalog Maintenance: Keep the district professional learning course catalog up-to-date and accurately log inbound conference and training submissions.
• Document Design & Formatting: Polish and standardize executive materials, training catalogs, meeting agendas, and presentations for leadership and district staff.
• Pipeline & Deadline Tracking: Manage the lifecycle of conference approval requests, proactively track down missing documentation, and enforce key timelines.
• Digital Asset Organization: Maintain a structured, intuitive shared drive system for approved resources, executive templates, and active action items.
• Routine Communication Support: Draft concise email correspondence, issue scheduled reminders to educators and administrators, and ensure timely follow-ups.

Qualifications

• Tool Proficiency: Strong, practical command of Google Workspace (Drive, Docs, Sheets, Slides) and Microsoft 365, with solid capability in Microsoft Excel (formulas, filtering, structured data organization).
• Uncompromising Discretion: Proven experience managing confidential personnel, professional, and budgetary details with absolute integrity.
• Independent Initiative: A self-starter mindset capable of managing daily tasks seamlessly without constant supervision.
• Punctuality & Precision: Strict respect for deadlines, quick turnaround times, and high attention to detail in written materials and spreadsheets.
• Professional Communication: Polished, courteous written communication suitable for public education executives and administrative teams.

Requirements

• $600 - $800 a month
• U.S. based education executive | Eastern Standard Time (EST) working hours | 20 hours per week (4 hours/day)

Benefits

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• NO TRACKER. NO PROBLEM

Important Hiring Note / Eligibility

We are a remote-first team, but due to international payment regulations, we can only hire candidates who can receive payments via Wise (SA, UK, US & PH). Before applying, please ensure Wise operates and supports local bank transfers in your country of residence/bank location. Regrettably, we cannot proceed with applications from regions where Wise services are unavailable.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.