[Hiring] Executive Operations & Business Support Virtual Assistant @20four7VA

Role Description

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A growing non-medical in-home care agency in Orange County, California, is seeking a part-time Executive Operations & Business Support Virtual Assistant to support the owner and Operations Manager with recurring executive, administrative, organizational, CRM, follow-up, research, and operational responsibilities.

The VA's primary purpose is to keep the owner organized, maintain accurate business information, track commitments and follow-ups, and ensure important administrative responsibilities do not fall through the cracks. This role requires a highly organized, proactive, forward-thinking professional who can learn the business, exercise sound judgment, communicate appropriately on behalf of the owner, and independently bring assigned responsibilities to completion once trained.

Qualifications

• Previous executive assistant, operations support, administrative coordination, or similar experience required.
• Mid-level to senior-level experience strongly preferred.
• CRM management experience preferred.
• Strong calendar, email, task-management, and follow-up experience.
• Customer service or professional business communication experience strongly preferred.
• Strong spoken and written English required.
• Home care, healthcare, senior services, professional services, or a similar industry is a plus but not required.
• Recruiting, referral-development, lead-management, or business-development support experience is a plus.
• Experience using AI tools for administrative productivity is preferred.
• HIPAA training/certification may be required.

Requirements

• Extremely organized, dependable, and detail-oriented.
• Proactive and forward-thinking, with the ability to anticipate next steps.
• Strong executive-assistant, operations-support, or administrative coordination background.
• Professional, confident, and conversational on the phone.
• Able to ask thoughtful questions and understand the purpose behind an assignment.
• Comfortable independently following through and closing the loop on tasks.
• Able to prioritize competing responsibilities and identify what requires immediate attention.
• Strong written communication and documentation skills.
• Able to work effectively with both the owner and Operations Manager.
• Discreet and trustworthy with sensitive information.
• Comfortable learning new software, systems, processes, and AI-enabled productivity tools.

Benefits

• Competitive rates.
• Weekly payments.
• Various open roles are available.
• Free training and upskilling.
• Constant support and guidance.
• A vibrant community always ready to support you.
• And more!