[Hiring] Executive Assistant to CMO @Bonterra Tech LLC
Mar 28, 2025 - Bonterra Tech LLC is hiring a remote Executive Assistant to CMO. 💸 Salary: $85,000 - $100,000. 📍Location: USA.
Role Description
Bonterra is seeking a highly skilled and proactive Executive Assistant to the CMO. This role is critical in supporting the CMO’s day-to-day operations, providing exceptional logistical and administrative support. If you thrive in a fast-paced, high-growth environment and are ready to take on a dynamic and impactful role, we want to hear from you.
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Manage Delegated Tasks:
- Review and approval on behalf of the CMO day-to-day administrative tasks within the HRIS (Workday) - i.e. approve time off requests.
- Prepare, review, and submit accurate expense reports, if applicable.
- Develop and maintain presentation decks, ensuring alignment with the CMO’s tone, objectives, and strategic goals.
- Respond to miscellaneous requests, including accessing files and coordinating special projects.
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Travel & Logistics Management:
- Arrange and manage domestic and international travel for the CMO, including transportation, lodging, and detailed itineraries.
- Coordinate logistics for leadership offsites, Board meetings, and other events, including vendor negotiations, meal planning, transportation, and onsite technical needs.
- Secure favorable terms with hotels, transportation providers, and other vendors to ensure seamless experiences.
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Meeting Coordination:
- Manage the scheduling of leadership meetings, leadership offsites, and key cross-functional meetings.
- Oversee planning for leadership team offsites, including hotel and venue arrangements, agendas, attendee communication, and tracking action items.
- Ensure all meeting attendees are informed of agendas, key discussion points, and necessary pre-meeting preparation.
- Send timely reminders and follow up with action items, ensuring accountability and resolution of deliverables.
- Track parking lot items, follow-ups, and deliverables for leadership meetings to ensure accountability and timely resolution.
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Budget & Financial Management:
- Partner with Finance to draft budgets, track adherence, and provide updates on hiring and resource allocation plans.
- Review and approve executive invoices for accuracy and adherence to budget guidelines.
- Manage contracts through procurement channels, ensuring timely processing and compliance with policies.
Qualifications
- Proven experience as an Executive Assistant or in a similar high-level support role, preferably working with C-suite executives.
- Strong background in managing complex calendars, coordinating travel, and handling confidential information.
- Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong written and verbal communication skills for crafting clear, concise correspondence and professional presentation materials.
- Meticulous attention to detail when managing tasks such as scheduling, preparing expense reports, and tracking action items.
- Professional and confident demeanor with the ability to build strong relationships and work effectively with stakeholders at all levels.
- Exceptional discretion and judgment when handling sensitive information.
- Proactive and resourceful in anticipating the CMO’s needs, resolving challenges, and identifying opportunities for efficiency improvements.
- Comfortable navigating ambiguity and changing priorities while maintaining a solutions-oriented mindset.
- Understanding of event logistics and vendor negotiation best practices.
- Advanced proficiency with tools like Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management software, and collaboration tools (e.g., Slack, Confluence, Asana).
- Familiarity with tools like Concur, DocuSign, or other financial and administrative systems.
Preferred Qualifications
- Familiarity with budgeting processes, expense management, and procurement workflows is a plus.
- Experience supporting executives in a global, high-growth environment.
- Certification in project management or administrative professional development (e.g., CAP, PMP) is a plus.
Compensation
The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and in addition to benefits this role may be eligible for discretionary bonuses/incentives, and equity.
US Base Salary Range: $85,000 - $100,000
Please note that the compensation range and benefits specified in this job posting is applicable to candidates based in the United States. For international applicants, actual salary offers and benefit plans may vary based on the local market compensation standards and will be determined in accordance with regional considerations, including but not limited to applicable laws, cost of living, and industry norms.
Benefits
- Generous Flexible Time Off (FTO) Policy
- Up to 15 paid company holidays including some commemorating social justice events and self-care
- Paid volunteer time
- Resources for savings and investments
- Paid parental leave
- Paid sick leave
- Health, vision, dental, and life insurance with additional access to health and wellness programs.
- Opportunities to learn, develop, network, and connect
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| 📍 | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
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Salary
💸
$85,000 - $100,000
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Remote
Location
USA
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|
Job Type
full-time
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Posted
Mar 28, 2025
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| 📍 | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
