[Hiring] Executive Assistant to CEO @Hallow

Role Description

We're looking for a part-time Executive Assistant to Alex, our CEO and co-founder, to run the logistics around his calendar, inbox, and travel. This is a part-time role, ranging between 10-20 hours a week.

• Own the calendar: Manage Alex's calendar day to day - scheduling, rescheduling, and blocking time to align with his priorities. Triage incoming meeting requests, protect focus time, and ensure nothing is double-booked or inadvertently dropped. Monitor the long-range calendar for board meetings and critical commitments.
• Triage the inbox: Work through Alex's inbox - flag time-sensitive items, extract scheduling and travel requests, and prioritize responses.
• Keep the recurring meetings running: Set up and maintain recurring meetings Alex attends - leadership cadences, company-wide sessions, and standing 1:1s. Keep invite lists current and adjust as needed.
• Book travel and build the itinerary: Manage all domestic and international travel for the CEO, creating detailed itineraries that facilitate movement between meetings, events, and engagements. Ensure all details are accounted for before departure, including ground transport and backup plans. Support the travel needs of the executive leadership team as needed.
• Possible Flex into People Operations: For someone with full-time capacity, this role may expand to support people operations, working with Hallow’s People team.

Qualifications

• Passion for the mission and excitement about the work.
• Drive to work quickly and embrace new projects.
• Problem solver with the ability to execute quickly and manage multiple moving pieces.
• Strong follow-through to keep things moving for the team.
• Servant leader mentality, willing to make work easier for others.
• 2+ years supporting an executive, preferably at a tech startup.
• Fluency in Google Calendar and Gmail; comfortable booking complex travel.

Requirements

• Ability to adjust to changing day-to-day plans.
• Good judgment on handling tasks independently or escalating as needed.
• Attention to detail to ensure nothing drops.

Benefits

• Competitive market rates for this hourly, part-time position.
• Flexibility in location within the United States.
• Paid sick leave provided where required by state or local law.

Compensation Range

$30 to $45 USD per hour. This is a part-time, non-exempt hourly position and is not eligible for most employee benefits; compensation may vary depending on market or location and may be adjusted based on the candidate's experience and market dynamics.