[Hiring] Executive Assistant & Special Projects Manager @Live Parallel

Role Description

This is a high-impact, remote role reporting to and primarily supporting the President at Parallel, with some support to the Senior Leadership Team (SLT). As an Executive Assistant & Special Projects Manager to the Senior Leadership Team (SLT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.

• Provide high-level administrative support primarily to the President, with some support to SLT members, including calendar management, scheduling, and prioritization of time.
• Coordinate and prepare materials for key meetings (ELT, Board, Special Committee, Cross-Functional Leadership Forums).
• Manage inbound requests and communications, ensuring alignment with enterprise priorities.
• Draft, edit, and refine executive communications on behalf of the President, with some support to SLT members.
• Coordinate complex travel, logistics, and executive-level engagements.
• Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP).
• Ensure alignment across functions on priorities, deliverables, and timelines.
• Track key initiatives and follow-ups, holding teams accountable to commitments.
• Support development of executive-level materials (dashboards, one-pagers, board updates).
• Lead and execute cross-functional projects on behalf of the President, with some support to the SLT (e.g., organizational transformation, cost optimization, retail performance initiatives).
• Build and manage project plans, timelines, and stakeholder communication.
• Identify risks, surface insights, and drive solutions in partnership with functional leaders.
• Act as a force multiplier to accelerate execution of priority initiatives.
• Serve as a central coordination point between President, SLT members, and their teams.
• Ensure clear, concise, and timely communication of decisions, priorities, and updates.
• Support alignment between enterprise functions and state-level teams.
• Maintain a high level of professionalism and confidentiality across all interactions.

Qualifications

• Bachelor's Degree preferred.
• 5+ years of experience in executive support, consulting, business operations, or project management.
• Experience supporting multiple senior executives or leadership teams in a fast-paced environment.
• Strong business acumen with the ability to understand financial and operational drivers.
• Exceptional organizational and time management skills with strong attention to detail.
• Proven ability to manage competing priorities and execute with speed and precision.
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools.
• Ability to use AI tools such as Claude to support drafting, research, organization, and project coordination.
• Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus.
• Ability to travel domestically as required.

Requirements

• Proactive & Solutions-Oriented: Anticipates needs and drives outcomes.
• Highly Discreet: Trusted with sensitive and confidential information.
• Structured & Organized: Brings clarity to complex, fast-moving environments.
• Strong Communicator: Effective across all levels of the organization.
• Execution-Focused: Drives accountability and results across teams.

Benefits

• Employee discount.
• Consistent, reliable benefits; Full medical/vision/dental (full time only), 401k enrollment, access to company-sponsored well-being programs.
• Balance and flexibility; paid time off, paid parental leave, flexible work arrangements.
• Pet Insurance.