[Hiring] Executive Assistant & Special Projects Manager @Live Parallel

Role Description

This is a high-impact, hybrid role supporting the Executive Leadership Team (ELT) at Parallel. As an Executive Assistant & Special Projects Manager to the Executive Leadership Team (ELT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.

• Provide high-level administrative support across ELT members, including calendar management, scheduling, and prioritization of time.
• Coordinate and prepare materials for key meetings (ELT, Board, Special Committee, cross-functional leadership forums).
• Manage inbound requests and communications, ensuring alignment with enterprise priorities.
• Draft, edit, and refine executive communications on behalf of ELT members.
• Coordinate complex travel, logistics, and executive-level engagements.

Qualifications

• Age 21 or over.
• High School Diploma or equivalent.
• Valid Government-Issued Photo ID.
• 5–10+ years of experience in executive support, consulting, business operations, or project management.
• Experience supporting multiple senior executives or leadership teams in a fast-paced environment.
• Strong business acumen with the ability to understand financial and operational drivers.
• Exceptional organizational and time management skills with strong attention to detail.
• Proven ability to manage competing priorities and execute with speed and precision.
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools.
• Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus.

Requirements

• Proactive & Solutions-Oriented: Anticipates needs and drives outcomes.
• Highly Discreet: Trusted with sensitive and confidential information.
• Structured & Organized: Brings clarity to complex, fast-moving environments.
• Strong Communicator: Effective across all levels of the organization.
• Execution-Focused: Drives accountability and results across teams.

Benefits

• Employee discount.
• Consistent, reliable benefits; Full medical/vision/dental (full time only), 401k with possibility of a company match, access to company-sponsored well-being programs.
• Balance and flexibility; paid time off, paid parental leave, flexible work arrangements.
• Tuition Reimbursement Programs.
• Pet Insurance.