[Hiring] Executive Assistant / Senior Chief of Staff @Hunt St

Role Description

We are looking for a highly capable Executive Assistant / Junior Chief of Staff to become the CEO’s operational right hand. The role is responsible for keeping the CEO organized, protecting their time and ensuring priorities, commitments and follow-ups are completed. This includes:

• Managing the inbox and calendar
• Coordinating meetings and travel
• Preparing briefings
• Following up with staff and stakeholders
• Tracking deadlines and escalating matters requiring CEO attention

A major focus will be using AI and automation to reduce administration and improve efficiency. You’ll build systems for:

• Email triage
• Meeting summaries and action items
• Research
• Document drafting
• SOPs
• Automated follow-ups
• Reporting and CEO briefing materials

The ideal person is proactive, highly organised, commercially aware and confident working independently while continuously finding smarter ways to support the CEO.

Qualifications

• 3+ years of experience as an Executive Assistant, Senior EA, Personal Assistant, Operations Coordinator or similar
• Strong experience supporting a senior executive, founder or business owner
• Exceptional organization, prioritisation and follow-through
• Excellent written and verbal English communication
• High level of discretion and comfort handling confidential information
• Strong attention to detail without losing sight of priorities
• Comfortable working independently and making sensible decisions without constant direction
• Strong digital skills and willingness to learn new systems quickly
• Practical experience using AI tools to improve productivity and workflows
• Ability to manage multiple priorities in a fast-moving environment

Requirements

• Experience with some or most of the following tools is preferred:
• Microsoft 365 – Outlook, Teams, Word, Excel, PowerPoint, OneDrive
• Google Workspace – Gmail, Calendar, Docs, Sheets, Drive, Meet
• AI Tools – ChatGPT, Claude, Gemini or similar
• Meeting & Transcription – Otter.ai, Fireflies.ai, Fathom or similar
• Task & Project Management – Asana, ClickUp, Monday.com, Trello or Notion
• Communication – Slack, Microsoft Teams, Zoom
• Automation – Zapier, Make, Power Automate
• CRM – HubSpot, Salesforce or similar
• Documentation / Knowledge Management – Notion, Confluence, Google Drive or SharePoint
• Scheduling & Travel – Calendly, Google Calendar, Outlook and relevant travel-booking platforms

Benefits

• Compensation range: $2,000 AUD - $2,500 AUD / Monthly
• Engagement type: Independent Contractor Agreement
• Flexible work schedule aligning with AU business hours (approx. 9 AM - 5 PM, Monday to Friday)

Work Arrangement & Expectations

• This is a remote role that will be set up as an independent contractor engagement.
• To ensure alignment and transparency, successful candidates will be expected to:
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)