[Hiring] Executive Assistant @The Consultant Agency

Role Description

We are looking for experienced Executive Assistants with strong CRM experience to support business owners, executives, and growing teams across a range of industries. The ideal candidate is highly organised, proactive, tech-savvy, and confident managing both executive-level administrative tasks and CRM-related responsibilities.

• Manage calendars, emails, meetings, appointments, and follow-ups
• Maintain and update CRM systems and client databases
• Manage contacts, leads, opportunities, pipelines, and activities
• Track client communications, tasks, and follow-ups
• Prepare CRM reports and maintain accurate records
• Assist with lead and pipeline management
• Coordinate with clients, prospects, team members, and other stakeholders
• Prepare documents, reports, presentations, and spreadsheets
• Conduct research and organise information
• Maintain digital files and business records
• Assist with general administrative and operational tasks
• Proactively follow up on outstanding tasks and deadlines

Qualifications

• Experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or similar role
• Strong hands-on experience with CRM systems
• Experience managing client information, leads, contacts, pipelines, and follow-ups
• Excellent written and verbal English communication
• Strong organisational and time-management skills
• High attention to detail
• Proactive and able to work independently
• Comfortable working with multiple software platforms
• Proficient in Microsoft 365 and/or Google Workspace
• Reliable internet connection and suitable work-from-home setup

Requirements

• Experience with platforms such as HubSpot, Salesforce, Zoho CRM, Pipedrive, GoHighLevel, Monday.com, or similar systems is highly valued.
• Used CRM systems as part of regular day-to-day responsibilities, rather than only basic exposure.

We’d Love to Meet You If You Are

• Highly organised and dependable
• Proactive and able to anticipate what needs to be done
• Comfortable working with executives and clients
• Tech-savvy and quick to learn new systems
• Confident managing sensitive and confidential information
• Detail-oriented without losing sight of priorities
• Comfortable working independently in a remote environment