[Hiring] Executive Assistant & Business Development Representative @Coconut

Role Description

We are currently looking for top talent to fill the role below:

• Role: Executive Assistant & Business Development Representative
• Monthly Rate: $750 - $800/month
• Availability: Part-time - 20 hours/week
• Time Zone: EST

To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

• English Proficiency Rating: You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.
• Coconut VA Profile (Resume): Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️
• 1-Minute Introduction Video: Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Qualifications

• 2+ years as an executive assistant, office manager, or chief of staff supporting a busy founder or CEO
• Experience in research, sales support, and appointment setting
• Artistic and creative, with an interest in fashion and art
• Experience supporting entrepreneurs who run multiple businesses
• Growth-oriented and interested in a long-term role that expands over time

Requirements

• Manages the founder’s calendar, inbox, reminders, and daily priorities so he stays on time and on track
• Tracks tasks and follow-ups across multiple businesses so nothing falls through the cracks
• Researches investors, entrepreneurs, partners, exhibitions, and networking events, and builds targeted prospect lists
• Runs personalized outreach by email, LinkedIn, and WhatsApp, and follows up consistently to book meetings for the founder
• Qualifies leads before booking, then confirms meetings and sends reminders to reduce no-shows
• Reports weekly on outreach sent, replies, and meetings booked
• Books travel, handles visa applications, and prepares the founder for meetings with research and talking points
• Grows into pitching business concepts to investors, with a commission opportunity on sold business plans

Non-negotiable Requirements

• Highly organized
• Excellent time management
• Proactive communication

Industry/Tools Experience

• Fashion, art, or luxury
• Business development, consulting, or startups
• Google Workspace, Calendly, and a task manager such as Notion or ClickUp
• LinkedIn for research and outreach
• AI tools such as ChatGPT or Claude for day-to-day tasks

Benefits

• Competitive Salary – We recognize your skills and experience with a great compensation package.
• 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
• Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
• US Holidays Off – Enjoy 12 paid US holidays throughout the year.
• Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
• Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
• Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
• Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
• Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
• Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!
• Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.