[Hiring] Executive Assistant @Elite Virtual Staffing

Role Description

We are looking for a highly organised and proactive part-time Executive Assistant - Virtual Assistant to support the owner of an events consulting business. The ideal candidate is dependable, detail-oriented, and comfortable managing client administration, vendor coordination, follow-ups, proposals, and day-to-day executive support. This is a part-time role. Must be available to work Pacific Standard Time (PST) hours.

Duties & Responsibilities

• Manage and organise client, contact, and vendor records
• Track business connections and preferred vendors
• Prepare proposals and support new client onboarding
• Request, collect, and follow up on vendor quotes
• Maintain vendor trackers and related documentation
• Send meeting notes, action items, and follow-up reminders
• Provide scheduling and general executive support
• Handle administrative matters when the business owner is unavailable
• Keep files, records, and internal processes organised
• Assist with client follow-ups and business coordination
• Request referrals and reviews from existing clients
• Support basic social media posting when needed

Qualifications

• Previous experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant
• Strong organisational and follow-up skills
• Excellent attention to detail
• Confident communicating with clients, vendors, and stakeholders
• Strong written and spoken English
• Able to work independently and manage multiple priorities
• Experience preparing proposals and maintaining trackers
• Comfortable with email, spreadsheets, calendars, and online business tools
• Experience supporting an events, consulting, or service-based business is an advantage
• Social media support experience is a plus

Requirements

• USD 600 per month, approximately R10,100 per month, depending on the prevailing exchange rate.
• The salary will be paid in US dollars, so the ZAR equivalent may fluctuate slightly based on currency movements.