[Hiring] Executive & Operations Virtual Assistant @20four7VA

Role Description

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A fast-paced logistics and last-mile delivery company operating an electric cargo bike delivery program in New York City is seeking a full-time Executive & Operations VA to provide administrative and operational support directly to the CEO.

The immediate priority is scheduling and attendance support while an existing team member is on leave. As those responsibilities transition back, the VA will shift toward broader executive support, including:

• Inbox and calendar management
• Follow-up
• Vendor coordination
• Paperwork
• Reporting
• Recurring administrative tasks

The client uses AI extensively throughout the business, including Claude and AI-supported scheduling workflows. The ideal candidate must be comfortable using AI as part of their everyday work and have experience supporting a U.S.-based business.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Qualifications

• 2+ years as a remote executive or operations assistant for a U.S. company required
• Strong written English for short, clear, and polite messages to delivery associates required
• Fluency in Google Sheets (filters, lookups, basic formulas) and Gmail required
• Comfort using AI tools such as Claude or ChatGPT in daily work required
• Comfortable following written rules and escalating anything outside them required
• Available for the full shift with backup power and internet required
• Experience with Sling or another shift-scheduling tool preferred
• Logistics, delivery, or staffing-agency experience, especially with Amazon DSPs, preferred

Requirements

• Highly reliable, organized, and responsive
• Experienced supporting executives or operations for a U.S.-based business
• Comfortable working in a fast-paced environment with a large hourly workforce
• Strong judgment regarding what can be handled independently versus escalated
• Direct and efficient communicator
• Comfortable learning detailed SOPs and operational processes
• Highly comfortable using AI in everyday work
• Familiar with U.S. business and workplace culture

Benefits

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!

Work Schedule

• Contracted Hours per Week: 40 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: 7:00 AM–3:30 PM ET

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement