[Hiring] Executive Assistant @Elevate Teams

Role Description

At Elevate Teams, we recruit, train, and place bilingual virtual assistants from Latin America with U.S. independent insurance agencies. We've built an 8-figure business on a simple belief: the right person, in the right role, changes everything.

We operate under EOS. Clarity, accountability, and hustle are not buzzwords here. They're how we run every meeting, every quarter, every hire.

We're looking for an Executive Assistant who's a true right hand, not a traditional admin. Someone who brings structure where there's chaos, holds the executive accountable to his own commitments, and keeps him focused, prepared, and on schedule. Someone comfortable managing up.

Your Mission

• Protect the executive's time and ensure priorities are executed.
• Keep him on track, nudge when he drifts, and escalate before anything slips.
• After 30 days, he should trust that if it's on your radar, it's handled.
• Keep what matters in front of him until it's done.

What You'll Own

• Calendar ownership, prioritize competing demands, protect time for strategic work, and resolve conflicts before they become problems.
• Inbox triage, flag what's urgent, draft replies, and ensure nothing important falls through the cracks.
• Relentless follow-up, track commitments and deadlines, send reminders and nudges, and escalate when needed so key projects keep moving without constant oversight.
• Meeting prep and follow-through, including agendas, prep materials, action items, and clear next steps so meetings end in execution, not just discussion.
• Business and personal travel, including flights, hotels, itineraries, and the inevitable last-minute changes.
• Personal scheduling and life logistics that keep the day running clean.
• Systems that last, build the processes and workflows that reduce admin load and keep everything organized.

Company Description

This is a remote position.