[Hiring] Executive Assistant @Somewhere

Role Description

Our client is looking for a sharp, proactive Executive Assistant to directly support its founder and managing partner. The founder maintains a demanding weekly travel schedule and manages relationships with high-level investors, partners, and executive stakeholders. This creates a high-volume administrative workflow that requires dedicated, end-to-end ownership. The ideal candidate enjoys managing executive administration long term, thinks multiple steps ahead, takes initiative, and communicates with polish and discretion when dealing with senior stakeholders.

Key Responsibilities

• Calendar & Travel Management:
  • Manage and protect the founder’s schedule across a demanding international travel itinerary.
  • Book flights, accommodations, and ground transit end to end using company expense methods.
  • Resolve daily scheduling conflicts and operational logistics swiftly.
• Inbox & Stakeholder Communication:
  • Triage the founder’s inbox, prioritizing urgent correspondence and flagging key action items.
  • Draft clear, polished correspondence to investors, executives, and portfolio partners in the appropriate tone.
• Presentation & Documentation Support:
  • Assist in preparing executive presentations, briefing packs, and business documents.
  • Source, verify, and organize data required for client and partner meetings.
• Team Coordination & Operations:
  • Follow up on action items and timelines across teams and external partners.
  • Handle ad hoc operational projects as scope and trust expand.

Qualifications

• Proven track record as an Executive Assistant supporting a founder, partner, or C-suite executive.
• Demonstrated expertise in managing high-frequency, complex international travel and calendars.
• Native-level written and verbal English, with strong judgment when communicating with high-level external stakeholders.
• Hands-on experience triaging a high-volume executive inbox.
• Strong ability to build executive-ready slide decks and gather relevant business data.
• High autonomy: able to anticipate operational needs and execute without step-by-step instructions.
• Commitment to owning high-level executive administration as the core focus of the role.

Preferred Qualifications

• Background supporting executives within investment, consulting, corporate finance, or professional services environments.
• Experience tracking deliverables and timelines across fast-moving, high-performance teams.