[Hiring] Executive Assistant @Atlassian

Role Description

• Calendar Management and Meeting Logistics:
  • Expertly manage complex executive calendars across multiple time zones, proactively resolving conflicts and ensuring optimal prioritization of meetings and urgent priorities.
  • Prepare leaders for meetings by organizing agendas, briefing materials, and logistics, while capturing detailed notes and action items to ensure seamless follow-up and execution.
• Event Coordination and Logistics:
  • Lead the planning, coordination, and execution of both virtual and in-person events—including off-sites, conferences, and business gatherings—by meticulously managing logistics, vendor and venue relationships, and contract negotiations to ensure seamless and impactful experiences.
  • Serve as the primary point of contact for all event-related communications, keeping stakeholders informed and aligned, and providing comprehensive briefings to ensure preparedness and success.
• Cross-Functional Collaboration and Communication:
  • Act as a strategic partner to executive leadership by influencing priorities, managing cross-functional projects, and ensuring alignment and clarity across global teams.
  • Draft and coordinate internal communications, prepare presentations for org-wide meetings, and manage engagement to help leaders effectively communicate their vision and drive business goals.
• Rhythm of Business:
  • Play a pivotal role in driving the rhythm of business for the leadership team by planning, coordinating, and executing key business cadences such as leadership meetings, offsites, town halls, and quarterly planning sessions.
  • Ensure leaders are well-prepared for all engagements through a proactive approach, anticipating needs and addressing potential challenges before they arise.
• Financial Management:
  • Assist in monitoring and managing the budget for the leader, providing regular updates and insights to ensure alignment with financial goals.
  • Coordinate and manage the creation and processing of purchase orders, ensuring timely and accurate submission to support the operational needs of the leadership team.
  • Oversee and manage expense reports for the leader, ensuring compliance with company policies and timely reimbursement.
• Travel Management:
  • Organize and manage all aspects of travel arrangements for the leader, including booking flights, accommodations, and transportation.
  • Develop detailed travel itineraries that align with the leader's schedule and priorities, ensuring efficient use of time and resources during trips.
• Leadership Operations Engagement:
  • Participate in Leadership Operations meetings, contribute to our craft, and build relationships.
  • Actively participate and/or lead in the planning and execution of Leadership Operations projects, programs, and initiatives, ensuring alignment with Atlassian's strategic goals.
  • Contribute to the development of best practices and processes within Leadership Operations.
• Technology and Tools:
  • Leverage a variety of productivity and collaboration tools (Atlassian suite, Google Workspace, Slack, Zoom, Workday).

Qualifications

• 7+ years demonstrated experience in an Executive Assistant role, supporting senior leaders within the Public Sector Industry.
• Ability to work as a team and take direction from your EA team lead.
• Experience in managing conflicting priorities and prioritizing demands in high-growth technology companies.
• Experience planning remote and in-person events and meetings at scale.
• Ability to make decisions based on data and experience.

Requirements

• Strong focus on solutions and comfort navigating change.
• Ability to thrive in a distributed workplace.
• Keen to drive impact.

Benefits

• Wide range of perks and benefits designed to support you and your family.
• Health and wellbeing resources.
• Paid volunteer days.