[Hiring] Executive Assistant @Veeam Software

Role Description

Are you an experienced Executive Assistant (EA) always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? Veeam Software is seeking an exceptionally bright, multitasking, and self-motivated individual to partner with members of our leadership team.

This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with Executives is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. A good sense of humor is also a must.

Responsibilities for this position include:

• Provide support at all levels, identify gaps, and develop or implement solutions to enhance team success.
• Proactively coordinate with the leadership team and other EAs to plan and organize company-wide events, activities, and manage calendars.
• Manage complex calendars and schedules for senior leadership across multiple time zones, ensuring diplomacy, professionalism, and discretion always.
• Organize, prioritize, and securely handle time-sensitive and confidential information, ensuring timely action is taken as required.
• Collaborate and communicate across functions within the organization.
• Proactively manage travel logistics, expense reports, and other administrative needs within designated timeframes.
• Maintain a positive attitude, strong integrity, and a solid work ethic in all aspects of the role.
• Prioritize the inclusion, diversity, and equity initiatives for executives.
• Have fun at work and help others to do the same.

Qualifications

• Minimum of 8 years supporting high-level executives with the technology industry.
• Highly execution-oriented with a focus on business outcomes, not just assets.
• Comfortable in ambiguity, but relentless about driving clarity and results.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Bonus Skills

• Experience in a fast-paced, high-tech company.
• Ability to learn new technologies.
• Excellent interpersonal and time management skills.

Benefits

• Unlimited paid time off, 12 paid holidays including 4 global VeeaMe Days for self-care and 24 paid volunteer hours annually through Veeam Cares.
• Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents.
• Medical, dental, and vision coverage starting on your first day.
• Mental health support, therapy sessions, and digital wellness tools via our Employee Assistance Program.
• 401(k) retirement plan with company matching contributions.
• Fertility, adoption, and surrogacy support through Maven, plus paid volunteer time.
• AirVet: 24/7 virtual veterinary care at no cost.
• Legal services, identity protection, and supplemental health insurance options.
• Tax-advantaged spending accounts for healthcare, dependent care, and commuting.
• Opportunities to learn and grow through on-demand libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and learning events like our annual Global Day of Learning.