[Hiring] Executive Assistant @Center for Victims of Torture Human Resources Team

Role Description

The Center for Victims of Torture is hiring an Executive Assistant to provide executive support to enhance the effectiveness of the Executive Leadership Team (ELT), which includes the President/CEO and the Vice Presidents. The Executive Assistant serves as a main point of contact for diverse stakeholders including staff, the Board of Directors, donors, and other external stakeholders. They will manage schedules and travel, respond to requests, coordinate workflow, and use a high level of professionalism and discretion. Additionally, they will serve as a liaison to the Board of Directors and provide high-level support for meetings and projects across the executive office.

Responsibilities

• Administrative Support:
  • Research, prioritize, and follow up on incoming issues for the Executive Leadership Team.
  • Prepare materials, process expense reports and reimbursements, and submit and approve timesheets for ELT members.
  • Coordinate or support special projects as needed, with priorities set by the President/CEO.
• Board of Directors Support:
  • Coordinate and support the work of the Board of Directors and its committees.
  • Lead meeting scheduling, coordinate logistics, prepare materials, maintain records, and prepare detailed board and committee minutes.
  • Organize the annual new board member orientation and the annual Board of Directors retreat.
• Communication:
  • Serve as liaison between the Executive Leadership Team and staff, board members, donors, and other stakeholders.
  • Build positive relationships and communicate with confidence, warmth, and professionalism.
  • Support the Senior Leadership Team (SLT) meetings by coordinating schedules, finalizing agendas, taking minutes, and distributing them to all staff.
• Scheduling and Meetings:
  • Coordinate calendars for the Executive Leadership Team, primarily for the President/CEO's calendar.
  • Schedule and confirm appointments with internal and external stakeholders.
  • Help ELT members anticipate and prepare for meetings.
  • Coordinate meeting logistics, including resources, room reservations, and communication technology.
  • Prepare and distribute meeting materials, and take minutes as requested.
• Travel Coordination:
  • Manage domestic and international travel logistics for the ELT in accordance with CVT's travel policy.
  • Book flights, hotels, and ground transportation, and enter itineraries into the ISOS MyTrips program.
  • Coordinate with staff on trip planning, prepare itineraries, and process travel expenses and reimbursements.
• Records Management:
  • Organize and maintain records systems, including Board of Directors materials, executive office files, and other key organizational documents.
  • Respond to requests for information and documents.
• Other Duties:
  • Collaborate with staff to coordinate logistics for staff celebrations and events.
  • Participate in department and organization-wide activities, meetings, and trainings.
  • Perform other duties as assigned.

Qualifications

• Bachelor’s degree or equivalent experience.
• Four years of experience managing schedules and travel for one or more executives.
• Demonstrated experience managing calendars and scheduling travel for one or more executives.

Preferred Qualifications

• Demonstrated experience managing multiple complex projects simultaneously.

Competencies

• Ability to handle sensitive matters, exercise sound judgment and discretion, and maintain confidentiality.
• Ability to manage multiple complex projects simultaneously.
• Skills in problem-solving and creative thinking.
• Demonstrated flexibility and dependability.
• Ability to develop positive relationships and communicate professionally, respectfully, and tactfully with a wide range of stakeholders.
• Strong written and verbal communication skills.
• Commitment to human rights work and to diversity, equity, and inclusion efforts within the organization.
• Excellent organizational skills and attention to detail.
• Strong time management skills, including the ability to meet deadlines.
• Proficiency with technology, including Microsoft Office suite (Outlook, Word, and Excel), digital files, and online conferencing platforms.
• Ability to travel nationally as needed (typically one to two times per year).

Benefits

• Competitive benefits package including paid time off.
• Options for health, dental, and vision insurance.
• 403(b) retirement plan.
• Employer paid life insurance.
• Short- and long-term disability insurance.

To Apply

Submit resume, cover letter, and salary expectations by November 1, 2026 to this link .

Hiring Timeline

Most CVT hiring processes for US-based positions take about 8 weeks from when the position closes to when an offer is made to a candidate.

Diversity and Inclusion

CVT encourages former clients and their immediate family members (parents, siblings, children, or partners) to apply for employment. To be eligible, a minimum of 6 months must have passed since the end of group services, or 12 months for individual or intensive services, for the former client and/or their immediate family member.

CVT is committed to hiring and fostering a diverse and inclusive workforce that leverages the skills and talents of all employees in our organization, regardless of race, color, creed, religion, national origin, sex (including pregnancy or pregnancy-related conditions), gender identity, sexual orientation, disability, age, marital status, veteran status, familial status, genetic information, or any other protected status. We encourage candidates with diverse backgrounds such as these to apply for this position.