[Hiring] Executive Assistant @Arizona Department of Administration

Role Description

The DES, Division of Child Support Services (DCSS) is seeking an experienced and highly motivated individual to join our team as an Executive Assistant with the Assistant Director’s (AD) Office, reporting to the Deputy Assistant Director (DAD). This position is responsible for providing technical assistance and administrative expertise to the AD's Office and Program Administrators to develop and implement strategies to ensure efficient operations.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties

• Initiate business reports, research projects, formal recommendations and solutions for resolution of problems related to personnel management, operations, policies, procedures, budget development and control, and organizational planning.
• Prepare and maintain assignment tracking and calendaring for all time-sensitive activities.
• Complete research, write recommendations, memos and correspondence. Gather statistical data to prepare a variety of technical/administrative reports & presentation materials.
• Proofread all work processed through the ADs and Administrators' offices to ensure accuracy and timely completion of actions (e.g., assignments, special projects, recurring reports, etc.).
• Represent the Deputy Assistant Director, Assistant Director, Administrators, and/or Division in meetings with other division heads, federal, state, and local governmental officials, private agencies, and community groups. Coordinate resources within the Division and community.
• Consult with senior leaders, staff, subject matter experts, presenters, and audience members to prepare agendas and materials for in-person meetings, virtual meetings, town halls, and special events.
• Coordinate, prepare travel for both in-state and out-of-state business needs.

Qualifications

• Two (2) years of experience as an administrative assistant or similar work.
• One (1) year of project planning/management experience.
• Five (5) years of progressively responsible experience and background in the development and implementation of improved business practices is preferred.

Requirements

• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• Arizona Level One Fingerprint Clearance Card.
• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans.
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans.
• 10 paid holidays per year.
• Paid vacation and sick time.
• Paid Parental Leave - Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Deferred compensation plan.
• Wellness plans.
• Tuition Reimbursement.
• Stipend Opportunities.
• Infant at Work Program.
• Rideshare and Public Transit Subsidy.
• Career Advancement & Employee Development Opportunities.