[Hiring] Executive Assistant @Nebius

Role Description

As an Executive Assistant (EA), you will provide high-level administrative support to senior executives, helping them manage their time, communications, and strategic priorities. The role combines traditional administrative tasks with project coordination, stakeholder management, and operational support.

• Executive Support:
  • Provide day-to-day administrative assistance to the VP of Global Partnerships including scheduling meetings, managing calendars, coordinating travel, and handling expense reports.
  • Maintain and organize sales documentation, reports, and presentations.
• Sales Operations Support:
  • Assist with updating and maintaining CRM systems (e.g., Salesforce/HubSpot), including data entry, report generation, and pipeline tracking.
  • Coordinate the preparation of proposals, contracts, and client-facing materials.
  • Support order processing and liaise with finance/operations to ensure accuracy.
• Team Coordination:
  • Serve as the first point of contact for internal and external stakeholders requiring information or assistance from the Global Partnership Teams.
  • Help coordinate team events, offsites, and client meetings.
  • Ensure smooth onboarding of new team members, including system access, training schedules, and materials.
• Reporting & Analytics:
  • Assist in preparing weekly/monthly sales performance reports and dashboards.
  • Track KPIs, team activity, and assist with presentations for leadership.
• General Support:
  • Manage communication channels (email, Slack, etc.) for team announcements and updates.
  • Provide ad-hoc support for projects, events, and strategic initiatives.

Qualifications

• Prior experience in an administrative, team assistant, or sales support role preferred.
• Strong organizational skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiarity with CRM tools (e.g., Salesforce, HubSpot).
• Fluent in English, with excellent professional written and verbal communication skills.
• Proactive, highly organized, and reliable.
• Discreet and trustworthy with confidential information.
• Demonstrates maturity, sound judgment, and emotional intelligence in high-stakes or sensitive situations.
• Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment.
• Team-oriented mindset with a proactive, “can-do” and service-oriented attitude.

Requirements

• 4-6 years of supporting VP/SR executives.
• Experience in a start-up environment.
• Familiarity with collaboration tools like Confluence, Jira, Slack, and expense/time reporting platforms.

Benefits

• Health insurance: 100% company-paid medical, dental, and vision coverage for employees and families.
• 401(k) plan: Up to 4% company match with immediate vesting.
• Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
• Remote work reimbursement: Up to $85/month for mobile and internet.
• Disability & life insurance: Company-paid short-term, long-term and life insurance coverage.
• Competitive compensation and benefits packages.
• Base Compensation Range: $109,500 — $136,800 USD.
• Career growth and learning opportunities.
• Flexibility and ownership.
• Collaborative and innovative culture.
• Opportunity to work on impactful AI projects.
• International environment and talented teams.