[Hiring] Executive Assistant @Infoblox

Role Description

We have an opportunity for an Executive Assistant to join our COO organization based anywhere on the West Coast (Pacific Time), reporting to the SVP & CIO. In this pivotal role, you will provide high-trust, proactive support to multiple senior leaders while creating the clarity, organization, and momentum required to advance priorities across Finance, Procurement, IT, and Business Operations.

• Manage complex executive calendars across multiple time zones, prioritizing strategic commitments, travel, preparation time, and competing requests.
• Coordinate domestic and international travel end to end, including itineraries, accommodations, meeting logistics, expenses, contingency planning, and timely support when travel issues arise.
• Schedule and coordinate executive meetings, leadership forums, offsites, and special events, using sound judgment to assess priorities and communicate changes.
• Prepare agendas, presentations, briefing materials, talking points, and other executive-ready content; attend meetings as needed and capture decisions, action items, and follow-ups.
• Monitor commitments, deadlines, and risks across Finance, Procurement, IT, and Business Operations, escalating changes that may affect executive priorities.
• Coordinate across multiple senior leaders and their support teams, building strong relationships with other executive assistants to align schedules, coverage, and operating rhythms.
• Serve as a trusted point of contact for internal and external stakeholders, protecting confidential information and representing leaders with professionalism and discretion.
• Manage expense reporting, records, distribution lists, contacts, files, and other administrative workflows accurately and in accordance with company practices and information-security requirements.
• Support operating reviews, budget discussions, procurement decisions, transformation initiatives, and other COO organization priorities through strong follow-through and coordination.
• Identify and implement practical improvements using Microsoft 365, automation, reporting, templates, and approved AI-enabled tools to increase executive readiness and administrative efficiency.

Qualifications

• 5+ years of experience supporting senior executives, C-suite leaders, or equivalent leaders in a fast-paced organization; experience supporting multiple leaders is highly valued.
• Demonstrated expertise in complex calendar management, domestic and international travel, executive meeting coordination, expense management, and confidential communications.
• Strong ability to prioritize competing requests, juggle multiple workstreams, anticipate needs, and maintain a consistent sense of urgency during working hours.
• Excellent written and verbal communication skills, including editing, proofreading, presentation preparation, and the ability to communicate difficult messages with tact.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive; familiarity with travel and expense systems is helpful.
• Practical experience using AI-enabled productivity tools or large language models for research, summarization, drafting, organization, analytics, or workflow improvement.
• Sound judgment regarding accuracy, privacy, confidential information, and when to apply human review to AI-generated content.
• Strong relationship-building skills and the ability to collaborate effectively with executive assistants, chiefs of staff, leaders, and stakeholders across geographies and functions.
• High emotional intelligence, discretion, adaptability, and the ability to balance a personable style with polished executive presence.
• Experience in enterprise technology or a similarly fast-paced environment is preferred; post-secondary education in business administration, communications, office administration, or a related field is an asset.

Requirements

• First 90 Days: Immerse in our culture, connect with mentors (Blox Buddies), and map the systems and meet with key stakeholders that rely on your work. Discuss and create short/long-term goals.
• Six Months: Establish a trusted operating rhythm with senior leaders, including calendar, travel, meeting preparation, communication, and follow-up practices.
• One Year: Operate as a proactive strategic partner who anticipates executive needs and protects time for the highest-impact priorities.

Benefits

• Comprehensive health coverage, generous PTO, and flexible work options.
• Learning opportunities, career-mobility programs, and leadership workshops.
• Sixteen paid volunteer hours each year, global employee resource groups, and a “No Jerks” policy that keeps collaboration healthy.
• Modern offices with EV charging, healthy snacks, plus hackathons, game nights, and culture celebrations.
• Charitable Giving Program supported by Company Match.
• We practice pay transparency and reward performance. Offers reflect role location, internal equity, experience, skills, education, and certifications. Base salary for this position: $82,400 – $121,440 plus corporate bonus potential.