[Hiring] Executive Assistant @Learntastic

Role Description

We are looking for a highly organized, proactive, and sharp Executive Assistant to support senior leadership. This role goes beyond traditional admin work - you will act as a strategic partner, helping drive priorities, manage operations, and ensure smooth day-to-day execution.

Key Responsibilities

• Calendar & Scheduling Management
  • Manage complex calendars across multiple time zones
  • Prioritize meetings based on business impact
  • Coordinate internal and external stakeholders
• Travel & Logistics
  • End-to-end travel planning (domestic & international)
  • Manage itineraries, bookings, visas, and last-minute changes
  • Ensure seamless travel experience for leadership
• Communication Management
  • Draft, review, and manage emails and correspondence
  • Follow up with internal teams and external partners
  • Act as a gatekeeper and point of contact
• Project & Execution Support
  • Track key initiatives and ensure deadlines are met
  • Drive follow-ups and accountability across teams
  • Support execution of strategic projects
• Strategic Support
  • Assist leadership in prioritization and decision-making
  • Prepare summaries, notes, and action plans
  • Anticipate needs and proactively solve problems

Qualifications

• Fluent in spoken and written English
• 3–6+ years experience as an Executive Assistant or similar role
• Strong experience in:
  • Calendar management
  • Travel coordination
  • Project tracking
• Excellent organizational and multitasking skills
• High attention to detail and responsiveness
• Comfortable working in a fast-paced, dynamic environment

Requirements

• Nice to Have:
  • Experience supporting founders or senior executives
  • Familiarity with tools like Google Workspace, Notion, Slack, CRM tools
  • Experience working in remote or global teams

What We’re Looking For

• Highly proactive and ownership-driven
• Strong problem-solving mindset
• Ability to think ahead and stay two steps ahead of leadership
• Someone who can execute and drive outcomes, not just manage tasks

Work Timing

• 9am - 5pm CST