[Hiring] Executive Assistant @Jazz Pharmaceuticals

Role Description

Calendar management and schedule prioritization for team of > 3 people (SVP, VP, ED levels) that requires interface and communication with other Senior/Executive Assistants and Leaders throughout the company.

Essential Functions/Responsibilities

• Highly effective communication skills and prioritization of tasks and activities to support multiple senior leaders; will require extensive check-ins and updates with each leader to ensure all work is being coordinated.
• Ability to work across multiple time zones to support team members.
• Schedule and organize individual and team department activities including meetings and large group events; includes off-site department meetings, POA meetings, and others that arise.
• Maintain and complete expense reports for leaders.
• Manage contracts, purchase orders and invoices for department vendors.
• Collaborate and support team to prepare materials for team meetings, board meetings, department updates, etc.
• Work independently and within teams on special and ongoing projects.
• Other duties as assigned and important to the team.

Qualifications

• Requires a BS/BA in a relevant field.
• Three to five years of experience in Administrative or Executive support function.
• Strong project management skills.
• Demonstrated ability to multi-task and prioritize work.
• Strong collaboration skills.
• High attention to detail.
• Knowledgeable in driving process/quality improvement efforts.
• Exceptional organizational and communication skills.
• Ability to function independently and under pressure.
• Familiarity with Concur for travel and expense reporting.
• High level of integrity and ability to appropriately manage sensitive, confidential information.
• Ability to learn quickly, flexibility, enthusiasm, and a proactive approach to departmental support.
• Strong interpersonal, time management, and organizational skills.
• Familiar with virtual communications systems such as Zoom, Microsoft Teams, etc.

Requirements

• Requires a BS/BA in a relevant field.

Benefits

• Medical, dental and vision insurance.
• 401k retirement savings plan.
• Flexible paid vacation.
• Discretionary annual cash bonus or incentive compensation (depending on the role).
• Discretionary equity grants in accordance with Jazz’s Long Term Equity Incentive Plan.