[Hiring] Executive Assistant @Advanced Asset Management

Role Description

We are seeking a highly organized and proactive Executive Assistant to support senior leadership in day-to-day operations, communication management, scheduling, and administrative coordination. The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced remote environment while collaborating with cross-functional teams across U.S. operations.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Prepare meeting agendas, take notes, track action items, and follow up on outstanding tasks.
• Coordinate internal communication, document management, and executive administrative support activities.
• Assist with reporting, spreadsheet tracking, presentation preparation, and operational coordination projects.
• Maintain confidentiality while handling sensitive business and employee information.

Qualifications

• Bachelor's degree or equivalent practical experience.
• 1–3 years of experience in an Executive Assistant, Administrative Coordinator, Operations Coordinator, or similar support role.
• Strong proficiency in Microsoft Office and Google Workspace, including Excel/Google Sheets, Outlook/Gmail, and PowerPoint/Slides.
• Excellent written and verbal English communication skills.
• Strong organizational skills with the ability to manage multiple priorities independently.
• Reliable internet connection and a professional remote work setup.

Preferred Qualifications

• Experience supporting U.S.-based executives or remote teams.
• Familiarity with tools such as Microsoft Teams, Zoom, Calendly, or similar business applications.
• Experience with HR, recruitment coordination, or operations support is a plus.
• Prior experience in property management, real estate, or a fast-growing startup environment is preferred.

Benefits

• Competitive hourly compensation.
• Fully remote work environment.
• Opportunity to work closely with senior leadership and gain cross-functional business exposure.
• Professional growth and advancement opportunities within a growing organization.