[Hiring] Executive Assistant @KoBold Metals

Role Description

We're looking for a sharp, systems-minded Executive Assistant to support our Chief Investment Officer based in London, and 2 VPs (one in London and one in South Africa). You'll be embedded in a fast-moving, Slack-first culture where things change quickly, and attention to detail is the difference between smooth and chaotic. You'll be trusted with sensitive information and high-visibility communications that touch every employee at KoBold.

We take hiring seriously, because we're building a team, not just filling a seat. If you move forward, you'll complete a timed written assessment designed to test your judgment, resourcefulness, and communication under pressure. From there, you'll interview with our EA team and, if you advance, with the executives you'd be supporting directly. We're a remote company, which means communication and collaboration aren't nice-to-haves. They're the foundation of how we operate. Our EA team is tight-knit and genuinely invested in each other's success, and we're looking for someone who will add to that, not just show up and do their own thing. The process takes time by design. We want to make sure this is the right fit for you as much as it is for us.

Responsibilities

• Own complex, frequently shifting calendars for two busy executives
• Coordinate meetings across time zones; manage last-minute changes without losing composure
• Arrange domestic and international travel including flights, hotels, and ground transport, and handle changes quickly
• Prepare agendas and briefing materials so executives walk into every meeting ready
• Take notes and track follow-ups when requested
• Handle expense reports, approvals, and administrative tasks with speed and accuracy
• Triage inbound requests and route communications through Slack and other tools

Qualifications

• You're the kind of EA who doesn't need to be told what to do twice and doesn't need hand-holding to get things done
• You can operate independently, manage competing priorities, and make smart judgment calls on your own
• You're a natural collaborator who shows up for the broader EA team, shares context freely, and pitches in when someone else needs support
• You communicate with precision: short, clear, no fluff, because you know everyone around you is busy
• You're a natural relationship-builder who earns trust quickly and protects it fiercely
• You treat sensitive information like it was your own
• You bring positive energy to every collaboration and have a natural ability to motivate and enthuse the people around you
• You have a sunny disposition that's genuinely yours
• You understand that you're often the messenger in the middle, and you don't take a curt Slack reply personally

Requirements

• Based in London (close to Shoreditch is a plus!)
• 7+ years supporting senior executives, ideally two or more simultaneously, in a fast-moving environment
• Exceptional organizational and project management skills; you've owned multi-step workflows with multiple stakeholders before
• Flawless attention to detail; you're the person who catches the typo in the deck title
• Comfortable in real-time communication tools (Slack preferred) and quick to learn new systems
• Already experimenting with AI, or excited to learn
• Professional, discreet, and unflappable under pressure
• Available evenings and weekends when the situation calls for it
• A genuine team player who collaborates well with other EAs and pitches in beyond your immediate scope when needed

Preferred

• Experience supporting U.S.-based executives or working in an American high-growth company
• Familiar with executives who work across evenings and weekends when necessary
• Comfortable working across time zones with global teams
• Experience with a culture of high ownership and responsiveness

Company Description

KoBold Metals is an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunities for people of any race, color, ancestry, religion, sex, gender identity, sexual orientation, marital status, national origin, age, citizenship, disability, or veteran status.

This position is Full-Time. Location: Remote, but must be London-based.