[Hiring] Executive Administrative Assistant @Chapters Health System

Role Description

The Executive Administrative Assistant is responsible for the administrative support and office management functions for one or more Chief Officers.

Qualifications

• High school diploma or GED required; a college degree preferred or an equivalent combination of education and experience
• Minimum of three (3) years’ experience in an administrative support and office management capacity to a senior executive
• Superior written and verbal communication skills with the ability to interact professionally with internal and external customers
• Advanced skill in Microsoft office software (Word, Excel, PowerPoint, Outlook)
• Highly organized with the ability to successfully manage multiple priorities simultaneously, effectively and efficiently while maintaining confidentiality
• Ability to work with minimal oversight
• Ability to anticipate needs and demonstrate initiative when appropriate
• Able to perform with a high degree of accuracy while meeting deadlines
• Ability to remain calm and professional in stressful situations and to maintain stability of performance under pressure and/or opposition

Requirements

• Satisfactorily complete competency requirements for the position.

Responsibilities of all employees

• Represent the Company professionally at all times through care delivered and/or services provided to all clients.
• Comply with all state, federal and local government regulations, maintaining a strong position against fraud and abuse.
• Comply with Company policies, procedures and standard practices.
• Observe Company health, safety and security practices.
• Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company.
• Use resources in a fiscally responsible manner.
• Promote the Company through participation in community and professional organizations.
• Participate proactively in improving performance at the organizational, departmental and individual levels.
• Improve own professional knowledge and skill level.
• Advance electronic media skills.
• Support Company research and educational activities.
• Share expertise with co-workers both formally and informally.
• Participate in Quality Assessment Performance Improvement activities as appropriate for the position.

Job Responsibilities

• Executive Support:
  • Completes a wide variety of administrative tasks including: managing calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel related meetings.
  • Anticipates needs for and provides overall administrative support for the assigned executive(s).
  • Serves as the back-up for the receptionist/reception area.
  • Manages records, manuals, databases, and files; composes and distributes correspondence, announcements, memoranda, spreadsheets, etc. Maintains in strict confidence all information and documents concerning the Company and any aspect of its operations.
  • Provides a bridge for smooth communication between assigned executive(s) and internal departments.
  • May process invoices, purchase orders, and expense reports; maintains department budget and expense files.
  • Provides coverage in administrative suite, as directed.
• Committee Support:
  • Prepares for executive level meetings as related to assigned executive(s)’ needs (e.g., committee meetings, strategic planning sessions, etc.); responsible for minutes.
• Other:
  • Performs other duties as assigned.

Compensation Pay Range

$55,232.15 - $86,300.24

This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as ongoing compliance with the Drug-Free Workplace Policy.

All Chapters Health System employees performing services for Florida affiliates are submitted through the Florida Care Provider Background Screening Clearinghouse to verify eligibility after a conditional offer of employment is made as well as ongoing eligibility. For more information, please visit Florida Care Provider Background Screening Clearinghouse .